Executive Assistant - Operations & Commercial

Bloom & Wild Group is looking for an Executive Assistant - Operations & Commercial to support one member of the Exec team and three VPs across Operations & Commercial.

🛠️ People Team @ Bloom & Wild Group

The Executive Assistant Team sits within our People organisation, and reports directly into the VP of People with dotted lines to the CEO & Chief People officer. The overall Bloom & Wild team is now over 350 people across 3 countries.

The focus of our EA team is to partner with the Exec and VP Team to be the best leaders they can for our business. Using our organisational, logistical and problem solving skills, we aim to bring fresh perspectives to current processes so that the Executives can better utilise their time and resources. We keep on top of all admin tasks around diary and inbox management, and have autonomy in doing so.

The person in this role will support one of our Exec team, and three VPs - all responsible for different areas within our Operations & Commercial functions.

This role is expected to be based in our Amsterdam/Amstelveen locations for three/four days per week to be an in person support for our team. This will include supporting any team meetings, events, offsites, and meeting and greeting external visitors for the Execs you support.

⚙️ What you'll be doing:

• Be the ultimate guardian of your Exec’s calendars, proactively managing, optimising, and protecting their time to ensure focus on the highest impact priorities.
• Serve as a smart, diplomatic filter and triage point for incoming communications, exercising high judgment to prioritise, action, or draft responses.
• Schedule internal and external meetings as required - determine attendees and invite them, prepare/distribute agendas in advance, prepare briefings for guest speakers and attendees, VC and dial in details setup; book suitable venues and arrange for equipment/catering as necessary.
• Own the organisation and successful execution of functional team meetings; driving agendas, preparing high-quality materials, and managing logistics.
• Travel bookings and planning, including travel budget tracking where needed.
• Own the connection experience for team offsites and major events, maintaining consistent opportunities for connection, being responsible for imaginative concept and venue selection as well as on-the-day delivery, logistics and budget management. Support any necessary Board meetings.
• Design and deliver visually polished and professional presentation materials (decks, reports, communications) for internal and external audiences.
• Identify, champion, and implement innovative solutions and tooling to generate efficiencies in your workflows and functional areas.
• Systematically support internal communication rhythms and initiatives, ensuring team content is engaging, high-quality, and reflective of our culture and strategy (e.g. supporting creation of content for team stand ups and Monthly Meetings).
• Work with the People Partner and Talent team to gain continuous insights on team needs and support these where possible.
• Act as a dedicated People representative and team culture builder to champion and facilitate connectivity initiatives across our Amsterdam and Amstelveen sites.

✅ You’ll love this role if you…

• Have 4-6 years experience in an assistant based role, likely gained in a fast paced, high growth, start up environment.
• Care about the detail - you’re methodical and precise and take a thoughtful approach to planning and prioritising your work.
• Have excellent written skills, able to respond accurately and appropriately to a range of stakeholders.
• Are a creative thinker, with the ability to problem solve and come up with new ideas.
• Have a collaborative style that enables you to work with a range of different people and teams and allows for open and inclusive discussion.
• Have a high level of integrity.
• Are a solid team player who truly believes in the value of diverse and inclusive teams.
• Are enthusiastic, passionate and keen to deliver impactful results.
• Are intellectually curious and excited about problem-solving with others.
• Are a proactive project manager - you take responsibility and initiative to get things done, and are willing to roll up your sleeves and get stuck in.
• Have a comprehensive understanding of G-Suite.
• Are innovative and deeply interested in the changing tech landscape, and attuned to how AI can be embraced thoughtfully for driving efficiencies and better experiences for the exec you work closely with.

✅ Nice to have:

• You can speak fluent Dutch.
• Driving license.

These are some of the skills and experience we think will enable success in this role, but please don’t worry if you are missing some of these. We’re committed to building a team made up of different strengths, skills and experiences, so if you’re excited about our values, passionate about what you do and would like to join us in doing things more thoughtfully, we’d love to hear from you.

🌟 (Some of) The good stuff

🌻 Work that works for you

• Flexible working (core hours from 10-4pm).
• Work Abroad for up to 30 days each year.
• Share in our success with a choice to take equity options from day 1.
• 1 day per year to volunteer on a project that’s close to your heart.
• We’ll support your commute to our office and site locations. Depending on your journey to work, this may include a Swapfiets, an NS business card or expense reimbursement.
• Phone allowance.

🌴 Time off

• 24 vacation days and an option to buy an extra 5 each year.
• Happiness days (1 extra day each quarter for your personal ‘me time’).
• 1 celebration day per year, to celebrate a holiday that’s important to you.
• Flexible bank holidays - trade a bank holiday for another day that fits your beliefs, values and celebration calendar.

🌱 Health and wellbeing

• Mental health support through Open Up, including access to online therapy sessions.
• Allies and champions groups.
• Mental Health First Aiders and awareness training for our managers.
• In person and virtual yoga every week.
• Our office kitchen is stocked with healthy drinks and snacks to keep you going.
• Workplace pension contributions.

🌳 Growth & Development

• A flexible training framework for every stage of your career development through our Bloom & Learn programme.
• Internal & external Speaker Sessions on a variety of different inspirational topics.

💐 Moments that matter

• We love having lunch together! We offer daily fresh and healthy lunch options at our locations in Amsterdam and Amstelveen.
• A BBQ-worthy rooftop terrace (Amsterdam HQ).
• Social & wellbeing monthly calendar.
• We love to celebrate birthdays, anniversaries and other important milestones!
• Summer and End of Year events, team lunches and post-peak celebrations.
• Irresistible discounts on our products, blooms & subscriptions!