Executive Assistant COO/CTO

Are you looking for a new challenge as an Executive Assistant in an international environment? Are you the go-to person, central point of contact, and organizer, and are you available for 32 hours per week? Then we are looking for you!

For the Teijin Aramid location in Arnhem, we are currently seeking an Executive Assistant for the COO/CTO.

You are responsible for:

• Acting as the first point of contact and right hand for the COO and CTO, managing complex calendars on a day-to-day basis.
• Organizing and preparing internal and external appointments, (team) meetings, and events, monitoring compliance, and ensuring proper follow-up according to agreements.
• Maintaining contacts at various levels, both internally and externally.
• Collaborating with fellow management assistants to ensure an optimally functioning secretariat, working as one team in support of the Management Team.
• Supporting the department in executing overarching tasks, such as organizing meetings and events, preparing schedules, and drafting project plans.
• Proactively assisting the executives in organizing and preparing appointments, meetings, and events, both physically and online.
• Planning and organizing travel arrangements.
• Preparing materials for meetings and taking minutes.
• Acting as a backup for teammates during absences or busy periods.

About the department and role

Working at Teijin Aramid means being part of a diverse and challenging environment. You act as a sparring partner for the COO and CTO, knowing where you can contribute to support them. In addition, you will have the opportunity to learn and develop yourself within the role and organization. Teijin Aramid invests in its people to create a talented team and ensure a positive work culture. You will join a team of 8 Management Assistants and contribute to a more efficient organization.

As an Executive Assistant, you ensure clear internal and external communication, and efficient, accurate administrative, organizational, and logistical support. As the main point of contact, go-to person, and organizer, you are able to answer every question and add value to Teijin. You are highly communicative, proactively establish contacts, and are confident in providing critical input. In addition to managing calendars proactively, you enjoy contributing ideas to improve the organization. Juggling multiple tasks? That’s your specialty!

Your profile

• Completed MBO+/HBO education, preferably in a secretarial or administrative field
• At least 2 years of relevant work experience in a similar role
• Excellent proactive, interpersonal, and independent working skills
• Experience in a commercial or international environment is a strong plus
• Excellent command of both Dutch and English, spoken and written
• Excellent knowledge of all MS Office programs, preferably also SAP
• Available for approximately 32 hours per week

Our offer

In our organization, you will work with enthusiastic and friendly colleagues. You will have a high degree of autonomy in organizing your work and become part of a driven team!

Teijin Aramid also offers:

• Attractive salary – This position falls within CLA scale 6 (€3,501 to €4,588 gross per month), with your salary based on your experience and education.
• Almost 10 weeks of vacation per year – Yes, really! Four weeks are legally required, and the remaining six weeks can be taken, cashed out, or saved for later.
• Excellent secondary benefits – 8.33% holiday allowance, a favorable pension scheme with a low personal contribution.
• Personal development – Access to training and coaching programs to further develop yourself.
• Allowances – €4.01 per day for working from home and €0.23 per kilometer travel allowance.
• Extra budgets – €1,500 gross Green Budget and €1,500 gross Development Budget to invest in sustainability and personal growth.
• Flexibility – Flexible working hours and the possibility of hybrid work, tailored to the role.

An assessment and the submission of a valid Certificate of Conduct (VOG) are part of the selection procedure.