Event Coordinator (Working Student)

Event Coordination Opportunity at SparkOptimus

Location: Amsterdam (Hybrid)
Commitment: 2-3 days per week with flexibility to join events

Contract: working student
Duration: 6 months–1 year (ideally 1 year)

About the Role

As a Working Student in Event Coordination at SparkOptimus, you will own the end-to-end coordination of our commercial events, both virtual webinars and in-house gatherings. You’ll guide internal and external stakeholders through the entire event lifecycle, from initial planning to post-event follow-up. You’ll receive guidance and work closely with our Marketing team to align events with broader campaigns and commercial goals. This is a hands-on role, ideally suited to a master’s student or final-year bachelor student with some event experience and a keen interest in consulting.

What You’ll Do

• Partner collaboration & scheduling

  • Coordinate calendars and prepare detailed event timelines together with the marketing lead and partners

• Communications & invitations

  • Draft, schedule, and send multi-channel invitations (email, LinkedIn, etc.)
  • Create clear, on-brand communication templates

• Attendee management & targeting

  • Build and maintain target lists: identify and research potential invitees
  • Monitor registrations and engagement metrics in real time

• Logistics & venue setup

  • Arrange all virtual-event logistics (platform setup, links, rehearse run-throughs)
  • Coordinate in-house event logistics (room layout, A/V equipment, catering flows)
  • Ensure the physical space is prepared (signage, seating, branding, and tech checks)

• Event process ownership

  • Serve as the single point of contact for partners throughout the event journey

• Data & continuous improvement

  • Capture attendance data, feedback, and key performance indicators
  • Present insights and recommendations to optimize future events

What We’re Looking For

• Academic background: Enrolled in a Master’s program or final-year Bachelor’s degree
• Event experience preferred: e.g., 1-2 internships or committees
• Skill set & attributes:
  • Strong organizational skills and attention to detail
  • Proactive, solution-oriented mindset
  • Excellent written and verbal Dutch & English communication
  • Interest in consulting and business strategy
• Availability & logistics:
  • 2-3 days per week, with flexibility to join events - (in hybrid) from our Amsterdam office
  • Commitment of at least 6 months, ideally 12 months

Why SparkOptimus?

SparkOptimus is Europe’s leading digital strategy consultancy. We guide organizations in capturing growth opportunities in the era of digital, AI, and sustainability. With over 1,000 projects in 25+ countries, we work with bold disruptors and industry giants like Bol.com, JustEatTakeaway, IKEA, Heineken, and eBay.

As a certified B Corp, we use business as a force for good, creating value for clients, employees, and society. You’ll join a dynamic, low-ego team with a strong learning culture and a shared ambition to create real-world impact.

Moreover, at SparkOptimus, we believe diversity and inclusion are inseparably linked to corporate social responsibility. SparkOptimus provides equal opportunities and treatment for all employees (to be), and strives to make sure every employee feels recognized and at home at the organization.

Interested?

If this sounds like your next step, send your CV and a short motivation letter to careers@sparkoptimus.com.