Corporate Secretary (Bestuurssecretaris)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?

We are currently recruiting for a Corporate Secretary for our Legal & Corporate Governance Division in Amsterdam.

About MUFG

Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world’s leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with approximately 2,000 locations in more than 40 countries. The Group has about 120,000 employees and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. The Group aims to “be the world’s most trusted financial group” through close collaboration among our operating companies and flexibly respond to all of the financial needs of our customers, serving society, and fostering shared and sustainable growth for a better world. MUFG’s shares trade on the Tokyo, Nagoya, and New York stock exchanges.

About MUFG in the European Economic Area

Following the decision taken by the UK in 2016 to leave the European Union, MUFG has taken all of the necessary steps to ensure the continuation of all services to clients, regardless of their location. Clients located in the European Economic Area (EEA) access services through MUFG Bank (Europe) N.V. as well as MUFG Securities (Europe) N.V.

About MUFG Bank (Europe) N.V.

MUFG Bank (Europe) N.V. (MBE) is a fully-owned subsidiary of MUFG Bank, headquartered in Amsterdam. With offices throughout Europe, our teams provide clients with comprehensive financing solutions spanning Coverage & Structured Finance, Capital Markets and Transaction Banking, using MUFG’s global reach to provide bespoke solutions. With 73 green, sustainability, sustainability-linked and transition bond tranches in 2021 and 51 sustainability-linked loans in EMEA in 2021, MUFG is committed to supporting clients to achieve sustainable business growth.

Your impact at MUFG

The function will be responsible for Corporate secretary tasks to the Management Board and Supervisory Board, in accordance with agreed standards and in adherence with all relevant internal and external regulatory/statutory requirements for MBE. As part of the Legal & Corporate Governance Division, the Corporate Secretary will also be contributing to the governance framework and providing regulatory, legal documentation and advisory service.

Functioning position

The Division reports to the Managing Board of MUFG Bank (Europe) N.V. and is required to oversee and manage the legal activities and safeguard the Corporate Governance within MUFG Bank (Europe) N.V. The Corporate Secretary reports into the Head of Legal and Governance and functionally into the CAF Pillar head. In addition this role will support the Corporate Governance of MUFG Securities (Europe) N.V. (MUS(EU)).

The role includes the following:

• Keep abreast of changes in, specifically corporate law, regulations and market practice as it affects banking facilities and documentation produced by the Division and ensure such changes are taken into account as new documentation and legal forms are prepared;
• Liaise with the EMEA CAF team to share expertise and knowledge and participate in EMEA legal team matters;
• Provide support on miscellaneous matters across the European platform;
• Timely reporting of matters as per regulatory requirements and ensure documentation service provided is efficient and cost effective;
• Manage all management and MB/SB - and associated meeting logistics, attend and record minutes of the MB/SB board and associated meetings and facilitate board communications;
• Facilitate the orientation of new board members and assist in board member training and development;
• Maintain key corporate documents and records;
• Monitor corporate governance developments and assist the boards in tailoring governance practices to meet the boards’ needs;
• Serve as a focal point for communication and engagement on corporate governance issues;
• All above responsibilities should be performed in compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements, where appropriate implementing actions to protect MBE at all times;
• Prepare assessments for second echelon, MB and SB members (and others) (‘toetsingen’) for the DNB and/or shareholder resolutions and act as point of contact in that respect; and
• Identify, review and where appropriate implement improvements to processes / procedures / systems related to the role.

In order to be successful in the role, you will need the following:

Skills and experience:

• The function requires a relevant Dutch Master’s law degree and experience working in financial institutions.
• Good understanding of MUFG’s overall strategy and goals, structures, policies and culture together with a detailed knowledge and understanding of the MBE governance, policies, rules, guidelines and practices.
• Possess a good knowledge and work experience of corporate laws and regulation.
• In-depth knowledge of principles and practice of domestic law and regulatory rules.
• Experience in networking and working with diverse population.
• The function also requires knowledge of and experience with automated database storage and processing and desktop IT skills. The employee keeps his/her knowledge and skills up-to-date by reading internal bulletins regarding his/her area and by external or internal education.
• Excellent interpersonal, time management, problem solving and organisational skills.
• Accurate.
• Flexible and pro-active attitude.
• Advanced English and Dutch. Other language skills would be useful.

Personal requirements:

Integrity and Responsibility

• Balance Risk with Opportunity
• Customer Focus
• Demonstrate Global Perspective

Professionalism and Teamwork

• Drive For Results
• Collaborate and Build Partnerships
• Communicate Effectively and Professionally

Challenge Ourselves To Grow

• Influence and Inspire Others
• Lead Change & Seek Continuous Improvement
• Think Strategically
• Manage and Develop Talent

What do we have to offer:

We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

• We take into account your home situation and your ambitions and help you to balance work and private life.
• Monthly team events.
• To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.

Besides that we will offer you:

• Gross salary based on experience and consistent with the market
• 8% holiday allowance and 13th month payment.
• 30 vacation days per year. Optional you can buy 15 additional days.
• Commuting allowance based on annual public transport 2nd class, most economical way, or € 0,23 per km with a max of 75km one way.
• €5,00 net remote working compensation per day, with a maximum of €60,00 per month.
• Possibility to order a mobile phone (up to €800,-)
• Possibility to order Office Equipment’s for the home office, (up to €500,-)
• Remote Working Policy i.e. Working From Home (WFH) and Remote Working in another Country.
• Bicycle plan (fiscal benefit)
• Company fitness (fiscal benefit)
• Mental health workshops and budget for external courses (i.e. Dutch language classes).
• Employee contribution towards Pension insurance (max 5%, currently 2%), our pension scheme is based on a defined contribution scheme.
• Training & development possibilities paid by the bank

Additional information:

The role is based in the Netherlands. All candidates need to be willing to relocate to the Netherlands. Internal employees will be supported in case of relocation.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

About US

At MUFG, our colleagues are our greatest assets. Our Culture Principles provide a roadmap for how each of our colleagues must think and act to become more client-obsessed, inclusive and innovative. They reflect who we are, who we want to be and what we expect from one another. We are excited to see you take the next step in exploring a career with us and encourage you to spend more time reviewing them!

Our Culture Principles

• Client Centric
• People Focused
• Listen Up. Speak Up.
• Innovate & Simplify
• Own & Execute