Executive Assistant

About the role

At Highberg, we are looking for an experienced and energetic Executive Assistant to support our Executive Board on a daily basis. Highberg is a consultancy group with leading expertise in organizational, digital, and sustainable transformations. With more than 400 professionals in the Netherlands and Germany, Highberg continues to grow.

This is a key role for a professional who thrives in a dynamic environment, enjoys bringing structure to complexity, and wants to be closely involved in the strategic and operational heart of a growing organization.

Your responsibilities as Executive Assistant at Highberg

You are the organizational anchor of Highberg’s Executive Board and Management Team; you ensure clarity, preparation, and follow-up in everything we do. You coordinate meetings, projects, and communication within our entities and help the leadership team stay focused, aligned, and effective.

Executive and Board Support

• Manage and coordinate all Executive- and Board-related activities, including scheduling, materials, and documentation.
• Follow up on action items and decisions and ensure timely follow-up and accountability.
• Prepare and organize management meetings and strategic sessions.
• Ensure that the Executive Board is well-prepared for important meetings, events, and presentations.

Project and Process Coordination

• Support cross-functional initiatives and strategic projects and monitor structure, timelines, and progress.
• Create clarity and alignment between stakeholders in a fast-growing, multi-entity environment.
• Contribute to continuous improvement of executive workflows, communication, and governance processes.

Communication and Relationship Management

• Serve as a trusted point of contact between the Executive Board and internal/external stakeholders.
• Ensure clear, timely, and professional communication within the organization.
• Build strong working relationships based on trust, empathy, and a positive attitude.

Operational Organization

• Provide general organizational support to the Executive Board, including light travel and logistical tasks where needed.
• Handle confidential information professionally and discreetly.

Why Highberg

At Highberg, we turn vision into movement and ambition into reality. We know that real transformation demands more than ideas: it demands people who make them happen. We believe in doing, not just designing. In partnerships built on trust and shared purpose. Our people work as one, combining humanity, strategy, and deep expertise. Because when people and purpose move together, we create change that endures.

What we are looking for

• Several years of experience as an Executive Assistant, Management Assistant, or Project Coordinator at the executive level;
• Strong organizational and communication skills, with the ability to manage multiple priorities in a dynamic environment;
• Experience coordinating leadership meetings, preparing materials, and ensuring structured follow-up;
• Proactive, hands-on, and reliable – you see what needs to be done and make sure it happens;
• Professional maturity combined with a friendly, energetic, and approachable personality;
• Fluent in English and Dutch. German is a plus.

Who you are

• Highly organized, detail-oriented, and stress-resistant;
• Proactive and resourceful – you anticipate needs and act before being asked;
• Empathetic, friendly, and positive – a true connector who builds strong relationships;
• You thrive in a dynamic, entrepreneurial environment and enjoy creating order in complexity;
• A team player with a good sense of humor and a “let’s make it happen” mentality.

What we offer

• A salary between €4,500 and €5,000 and excellent secondary employment conditions, including mobility provisions, pension, and leave;
• Genuine attention to personal development, including coaching by colleagues, access to a wide range of education and training, and a personal development plan with matching investments;
• A place within a challenging and growing organization where taking responsibility is valued, you have the autonomy and freedom to perform your work flexibly with short communication lines with colleagues;
• A pleasant working environment with a pleasant and easily accessible office in Amsterdam, a focus on team performance, and numerous social activities such as drinks, sports activities, and team gatherings.