Events and Project Specialist

Do you thrive on delivering seamless events that bring communities together across borders?

GEANT is seeking an enthusiastic and organised Events & Projects Specialist to support the delivery of events and collaboration activities across our European projects and programmes.

You’ll play a vital role in connecting National Research & Education Networks (NRENs), research institutions, commercial partners, and the wider science and education community. From conferences and workshops to virtual infoshares, your work will help strengthen knowledge sharing and collaboration across Europe.

What You'll Do

You’ll be responsible for the planning, coordination, and execution of events within GEANT’s EC-funded GNx project and the GEANT Community Programme, supporting both operational delivery and administrative processes.

Key responsibilities include:

GNx Project Events (70%)

• Plan and deliver events (in-person, hybrid, online) ranging from 10 to 200 participants.
• Work with internal and external stakeholders to shape agendas and event outcomes.
• Handle logistics: venue sourcing, vendor coordination, registration, communications, and onsite support.
• Provide administrative support: documentation, reporting, mailing list management, and liaising with Finance and Marcomms teams.

Community Programme Events (30%)

• Coordinate logistics for community-driven events such as Task Forces, Special Interest Groups, and innovation activities.
• Support GEANT’s flagship annual conference (TNC) and innovation-related events.

Process & Development

• Lead the development and implementation of a Standard Operating Procedure (SOP) for event delivery across the organisation.
• Act as GEANT’s go-to person for event coordination, offering guidance and consistency across teams.

About You

We’re looking for someone who combines event expertise with strong coordination skills, a collaborative mindset, and the ability to work across cultures and contexts.

Essential Experience

• End-to-end event delivery experience across multiple event formats.
• Experience working on European-level events or in international settings.
• Ability to manage multiple events and deadlines simultaneously.
• Keen attention to detail.

Preferred Skills

• Experience in project coordination or administration.
• Budgeting, procurement, and vendor contracting knowledge.
• Familiarity with working in the public sector or research/education environments.
• Experience working with culturally diverse teams.

Personal Attributes

• Self-motivated and disciplined — a proactive starter-finisher.
• Strong interpersonal and written communication skills.
• Adaptable and calm under pressure.
• Comfortable building trust across diverse groups and cultures.
• Fast learner, ready to take initiative and problem-solve.
• Willing and able to travel (approx. 10 times/year).

About Us

GÉANT is at the heart of research and education networking, we offer talented people the opportunity to be part of something meaningful and worthwhile. With 150 employees based in Amsterdam and Cambridge, together we deliver an information ecosystem of infrastructure and services to advance research, education, and innovation on a global scale. Thanks to our terabit network, 50 million researchers, scientists, academics and students can share record volumes of data unconstrained by location, solving some of humankind’s biggest challenges. Work at GÉANT and you’ll be supporting critical research into sustainable energy, deep space, high-energy physics, earth observation, environmental disasters, medicine and much more!

Benefits of working for GÉANT

You’ll receive excellent benefits at GÉANT – we offer a generous holiday allowance and a 5% end of year allowance as standard. The other benefits you receive will depend on the country you are employed in, but you can rest assured that these will include an appropriate pension scheme and medical insurance allowance.

Working Arrangements

We have adopted a flexible-hybrid model which means that employees will work flexibly between a remote and office environment. Weekly visits to the office are required for most employees to support our values and collaborative culture and enable our teams to deliver great work. For this role we anticipate that you may be required in the office for around 2-3 days per week.