Interim Office Manager (f/m/d)

Job Description Page

Patagonia is an outdoor apparel company founded in 1973. At a time when all life on earth is under threat of extinction, we aim to use the resources we have—our business, our investments, our voice and our imagination—to influence changes needed to protect our planet. A registered B Corporation and founding member of 1% for the Planet, Patagonia is recognised internationally for its commitment to product quality and environmental activism, contributing over $145 million in grants and in-kind donations to thousands of grassroots environmental groups around the world.

Your role:

We are in business to save our home planet. As the interim Office Manager, you will contribute by being responsible for the Amsterdam office management and operations, providing the best on-site employee experience and fostering a vibrant culture. This role will specifically focus on overseeing office facilities, coordinating events and projects.

Main tasks:

• Manage, support, and coach the Office Coordinator.
• Proactively manage all the office operations to ensure a well-organized, tidy, clean, and safe working environment, from opening/closing of office, catering, cleaning, facilities issues etc.
• Manage the office budget, allocating it to the right expenses and ensuring responsible spending.
• Actively support the office renovation project by being the liaison between the project and the Office and P+C team on communication, decision, facility management, administrative and employee support, working to ensure all aspects of the project are executed and delivered according to plan.
• Manage office communications in partnership with Internal Communication.
• Support organization of internal events by arranging any required audience, communication, catering setup, and any other services needed, within budget and in collaboration with Internal Communication and IT.
• Actively participate in the planning, coordination, and execution of major events with the Events Committee, such as the Summer Event, the Sinterklaas event, and the End of Year party.
• Monitor, anticipate, and respond to health & safety needs, implementing necessary procedures to ensure compliance.
• Be the point of contact for and partner with the landlord and office building tenants on any facilities, health and safety, and infrastructures needs.
• Monitor, anticipate, and respond to the security needs of the office, being the security company’s point of contact.
• Engage coordinate employee groups (sports, events) and support them in managing budget.
• Ensure administrative and clerical tasks are taken care of by Office Coordinator.
• Cover office reception services on ad-hoc basis.
• Collaborate with the Executive Assistant and Finance team to optimize the travel policy, enhance collaboration with travel agency and oversee employee travel and carbon footprint tracking.

What we’re looking for:

• An inclusive mindset
• A love of the outdoors
• A passion for saving our home planet and making a positive impact through your work
• Minimum 3 years of work experience as Office Manager.
• Professional proficiency in Dutch and English.
• Strong organizational skills, including the ability to manage multiple priorities simultaneously while keeping attention to details.
• Proactive and efficiency-driven approach to problem-solving, with decision-making capability.
• Entrepreneurial and service-oriented mindset, with care for people’s experience.
• Strong communication (verbal and written) and collaboration skills.
• Experience organizing internal events.
• Experience in project management, preferably in office redesign or expansion.
• Proficient with Microsoft Office (Outlook, Word, Excel, and Power Point).

It's a plus if you have also the following:

• Experience with travel management
• Experience in people management is a plus.

Other important details:

• This is a full time position, based in Amsterdam intended to support the team for 7 months.
• We have a hybrid work model, working from home for maximum 1 day per week.
• We strive to make unbiased decisions and to offer a great experience to every person who applies for a role at Patagonia. Our interviews include standardised questions that focus on the aspects that are important for success in the role.

At Patagonia, we commit to becoming an anti-racist company that leads by example. This means doing the work to be inclusive and equitable, across all aspects of our business.

Every person who applies to join Patagonia receives equal employment opportunities, and we value a welcoming environment where each member of our EMEA team feels included, respected and empowered, regardless of their race, colour, religion, gender, gender identity or expression, sexual orientation, civil status, national origin, disability or age.

At Patagonia, we strive to have inclusive representation within our organisation and embrace a diverse mix of talent to contribute to our culture. We actively seek applications from Black and People of Colour (BPOC) and other underrepresented groups.

As we are in business to save our home planet, we can only do this together.

Please make sure that your CV and cover letter are in English.