Executive Assistant

MISSION TO METRICS

The mission of The Ocean Cleanup is to develop advanced technologies to rid the world’s oceans of plastic. This is an exciting role that will enable you to be part of this mission. We’re looking for someone who is highly capable, dynamic, energetic, and can manage proactively in a fast-paced and high-pressure environment with multiple priorities. Your main responsibility is to support our CFO, Stacey Santoso, as well as acting as her right-hand person, enabling her to focus on strategic initiatives. Her scope as CFO includes Financial Management and all the enabling functions including the back office and support functions within the organization, which makes the role of the executive assistant somewhat broader and more dynamic.

THE ASSIGNMENT

As the Executive Assistant, you will provide comprehensive assistance to Stacey, enabling her to focus on her primary responsibilities and maximize her time and efficacy. This is an exciting opportunity to support Stacey as well as help with the cross-functional communication of the Enabling Teams (Finance, Legal, Data & IT, P&O, and Supply Chain).

KEY RESPONSIBILITIES

• Manage calendar, planning, and scheduling of meetings and teleconferences across different time zones for the CFO office and the team, also aligning with the agenda of the rest of the Management team to ensure efficiency, including travel arrangements.
• Support the CFO and the enabling/business operations team in overseeing and coordinating multiple related projects and key deliverables to ensure they align with the organization's goals and follow through on issues in a timely manner.
• Prepare and edit correspondence, reports, presentations, and other documents as needed. This includes creating baseline presentations for key meetings.
• Team and stakeholder management and communication, ensuring the most effective and efficient time management between setting team priorities and managing agendas for personal, internal, and external engagements.
• Organize and manage key events and offsites for Enabling functions and for the CEO office, including coordinating with internal (and/or external) staff, other executive assistants, and office managers to accomplish moderately complex activities, such as scheduling, identifying and organizing office events and offsites, and developing agendas for group meetings or events.
• Manage confidential information with discretion and professionalism.
• Provide backup, when necessary, for the Executive Assistant to the CEO, Chief of Staff, and for the Office Manager.

PROFESSIONAL QUALIFICATIONS

• Bachelor's degree or equivalent experience.
• Proven background in business administration or communications is preferred.
• Knowledge in project management and managing cross-functional deliverables is a plus.
• 8+ years of experience supporting at an executive level in a highly professional international environment.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
• Experience successfully creating and/or modifying processes.
• Near-native English. Dutch is a plus, not a must.

PERSONAL QUALIFICATIONS

• High EQ, intelligent, unpretentious, and grounded, with a strong desire to help.
• Can handle complexity, uncertainties, and work well under pressure and in a fast-paced environment.
• Can communicate well with all levels of organizations professionally.
• Can maintain a high level of integrity and confidentiality and able to handle sensitive and valuable information of a professional and personal nature.
• Exceptional organizational and problem-solving skills.
• Can work independently as well as part of a team.
• Delivers accurate and structured work.
• Self-steering without requiring guidance, proactive, resourceful, and thrives in high-paced international environments.
• Flexibility and adaptability to changing priorities and demand.
• Has an intrinsic motivation for our ambitious and meaningful goal.
• Has a curiosity for how things work and for technology, and is in tune with the start-up/scale-up mentality of The Ocean Cleanup.

Curious to hear how it is to work at The Ocean Cleanup? Listen to our team members explain their work in our podcast.