Executive Assistant

Join Barentz as an Executive Assistant in Hoofddorp, Netherlands

About Barentz

Barentz is the global specialty ingredients solution provider. The company sources branded specialty ingredients from leading manufacturers worldwide and its ingredient experts provide value-added technical support which includes pre-mixing, blending, ingredient formulation and ingredient testing from its state-of-the-art, customized formulation centers and application laboratories in EMEA, Americas and Asia-Pacific. Established in 1953, Barentz has operations in more than 70 countries with a strong presence in Europe and North America, and a rapidly growing network in Latin America and Asia-Pacific. With a turnover of €2.4 billion, the company employs over 2,700 people worldwide and serves more than 27,000 customers.

At Barentz, our core values are the foundation of our success. They unite and inspire us, define our identity, and guide our daily efforts. We are one team with one goal, driven to achieve greatness together.

Our core values: • We are One Team, • We are Knowledge Driven, • We are Strong Partners, • We are Entrepreneurial, • We embrace Change, • We live by Integrity. If you’re passionate about these values and ready to make a difference, we want you on our team! Be a part of our exciting journey to achieve our purpose.

About this role

Barentz International Headquarter is located in the Amsterdam area. In this dynamic role, you will act as a strategic liaison between the executives and their direct reports, ensuring seamless coordination of administrative and organizational tasks.

You will be responsible for organizing high-level internal and external meetings (such as Supervisory Board meetings, Management Board meetings, and the International Management Meeting), as well as managing communication and priorities across teams. Your ability to anticipate needs, maintain discretion, and manage multiple responsibilities will be key to your success.

Specific responsibilities:

• Anticipates needs, takes initiative, and prepares a daily schedule of meetings and priorities. Maintains calendar and makes all travel arrangements.
• Organizes, prioritizes, and summarizes the content of incoming materials, especially gathered information, special requests, and meetings. Exercises discretion and independent judgment while fielding telephone calls and emails to determine whether the Board member's involvement is necessary to support the business needs of the caller.
• Prepares and compiles materials for Board members, including meeting agendas when required. Organizes logistics for all meetings with Direct Reports onsite and offsite, including staff meetings and in-person meetings.
• Exercises independent judgment and discretion in responding to requests, issues, complaints, problems, and other action items in the absence of the Board member.
• Completing special projects and coordinating activities issued by the Board member. (Includes PowerPoint; one-off reports; maintaining org charts, etc.)
• Establishes and maintains office filing and other record-keeping systems, including expenses.

About You

Knowledge, skills & experience:

• 5–7 years of executive support experience in an international environment
• Strong background in secretarial support and project coordination
• Highly proficient in Microsoft Office, especially Excel and PowerPoint
• Self-starter with excellent organizational and decision-making abilities
• Strong interpersonal and communication skills, capable of interacting effectively at all levels
• Able to prioritize under pressure and meet tight deadlines
• Intercultural awareness and sensitivity; commercial spirit
• High level of professionalism, discretion, and intercultural awareness
• Flexible and adaptable, especially in working hours when needed
• Ability to stay focused in the face of multiple deadlines.
• Fluent in English (spoken and written); Dutch and other languages are an asset

Why Barentz?

Barentz is a great company to work for, with a positive and warm company culture, and a One Team, One Goal mentality. It is an inspiring multinational company with fast-growing market segments and global coverage. We offer:

• Competitive package including 27 days annual leave + bonus structure.
• An inspiring multinational company in a fast-growing and innovative business
• Commuting allowance, up to 50 Kilometers one way
• Flexible and hybrid working environment.
• Fringe benefits like private health care, private pension scheme, company Fitness scheme, etc.

Interested?

Looking for an exciting position as an Executive Assistant? Then join us. We’re investing in our future, and that starts by adding talented people (like you) to our rapidly expanding team. Bring your new ideas and help further our success as a leader in our industry. Any questions regarding this position, please contact Jill.Lan@barentz.com