Executive Assistant

About this role

This role is at the center of our global support team in The Netherlands. Think of us as the logistical backbone of the Executive Team, keeping things running smoothly, calendars up-to-date and helping out everywhere we can. We're the ones who answer questions, offer support, and make sure everything is well-planned and proactively organised. We’re the reliable crew that everyone counts on to keep things rolling.

JOB PURPOSE

We are looking for a diligent, smart and talented individual who will be a part of the Executive Support & Travel team. You will support the global Executive Team. Within this control center, agendas are managed, priorities are set and travel is booked (both national and international travel).

WHAT YOU'LL DO

• Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements;
• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships;
• Anticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed;
• Prioritize and work efficiently and handle confidential information discreetly;
• Booking trips and accommodations for the Executive team, overseeing travel arrangements within DEPT®, researching hotels, and organizing conferences.
• Event planning for off-sites and board meetings.

WHAT YOU'LL BRING

• Professional working proficiency in English and Dutch language;
• Previous experience as Personal Assistant or Executive Assistant or similar;
• Our team works with Google and all things Google; drive/sheets/email/calendar. It is important that you work well with Google systems;
• Strong organizational, planning, and time management skills;
• Are a great multi-tasker who is used to juggling competing priorities;
• A personality that matches well with a fast paced, demanding and dynamic international working environment;
• Able to collaborate well at various levels of the organization and working in a high-trust team set-up with a getting things done mentality.
• Availability for 36 or 40 hours a week and able to work at the office at least 3 days a week - most weeks 2x in Amsterdam and 1x in Rotterdam;
• A reasonable degree of flexibility around the working hours and picking up some last-minute urgent matters in evenings or on the weekend is appreciated.

WHAT YOU'LL GET

• A flexible, hybrid working policy (2-3 days from the office, depending on location) and the opportunity to work from abroad for 13 weeks a year.
• 24 vacation days per year and the possibility to buy an unlimited number of extra vacation days.
• DEPT®/YOU Learning Menu and DEPT®/YOU Special Programs. Develop your skills with courses and programs tailored to your needs.
• Stay happy and healthy with a contribution to your health through the OpenUp platform, gym and wellness discounts, and healthy lunches at the office.
• Enjoy hassle free-commutes with an NS Business Card.
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.