HR Specialist – Europe North

Job description

HR Specialist – Europe North

The HR Specialist leads the management of HR administrative processes for the assigned business units at the country level with multiple legal entities. This includes all HR processes that fall outside the HR Operations ownership, such as local events planning, reporting, metrics, management of Expats/Impats, audit readiness, tax-related processes, and projects within assigned business units. This position serves as a key team member on the Division/Function HR team and acts as the central resource for the Director HR – Europe North in planning and executing HR strategies and priorities across the division. The HR Specialist leads the coordination of work across the Division/Function HR team and project manages large-scale change projects and processes (i.e., talent strategy work, culture strategy plans, people processes).

What will you do:

• Project manages critical HR projects and processes, including coordinating the work to execute HR processes (i.e., merit/bonus process) as well as HR projects (i.e., culture work, talent initiatives, employer award applications).
• Owns continuous improvement of country policies and projects such as employee handbook updates and legal reviews, meeting governmental obligations, and handling sick leave/absence management.
• Leads and serves as the project manager for the coordination of work to support organizational change projects, in partnership with HR Operations and the HR Business Partner team. This includes support of process optimization, further reducing unwanted complexity, benefits-related projects, and agency transitions.
• Partners with HR Leaders to assess reporting needs for Division/Function and oversees the coordination of reporting (not produced by HR Operations), including creating divisional/functional reports and coordinating reports received from HR Operations for use in updating local scorecards and business reviews.
• Collates department highlights and tracks progress against workplans and objectives for Divisional/Functional HR projects at country level.
• In alignment with COE guidelines, oversees the management of the geographic Q12 process (yearly employee engagement survey). Partners with HRBPs and HR Ops to ensure pre-survey data accuracy, fielding, distribution of survey results, tracking of action planning, creation of reports, and acting as the Super User for the assigned business units.
• In partnership with HRBPs, supports the assigned business units regarding Gallup administration, including registering employees for StrengthsFinder, creating Team Blends, pulling StrengthsFinder results, requesting missing profiles, and interfacing to receive and monitor congruency reports as volume warrants.
• Processes and validates year-end bonus planning and payout at country level.
• Manages and runs the monthly induction day program for new hires.
• Manages additional projects or responsibilities as required.
• Hires, engages, and leads an intern within the sub-team.

What you need:

Required:

• Bachelor’s degree or equivalent experience.
• High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including complex document creation (e.g., mail merges), complex spreadsheet creation (e.g., VLOOKUP), and polished presentation creation.
• Experience creating reports and assessing, manipulating, and presenting data in various usable formats.
• Ability to build relationships and influence at all levels of the organization and across multiple functions.
• Ability to drive execution while meeting deadlines.
• Outcome-driven with responsibility/accountability for tasks.
• Ability to produce quality work while prioritizing multiple simultaneous deliverables in a fast-paced, demanding environment.
• Fluency in English.

Preferred:

• Project management experience.
• Multiple years of relevant work experience in a matrix environment.
• Experience using Workday.
• Fluency in Dutch and/or French.

What You Bring:

• Experience facilitating discussions and delivering effective communications to large groups.
• Strong interpersonal skills, complemented by excellent presentation, written, and verbal communication abilities.
• Exceptional attention to detail and accuracy in all tasks.
• Ability to respond quickly and accurately to confidential and sensitive requests while handling confidential information with discretion.
• Expertise in communicating through telephone, email, and other electronic platforms.