Ice Cream- Personal Assistant

UNILEVER IS LOOKING FOR AN ICE CREAM – Personal Assistant

ABOUT UNILEVER

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

We want our business to flourish, and we know that our success depends on others flourishing around us. That's why our purpose is to make sustainable living commonplace, and why sustainable, long-term growth is at the heart of our business model.

ABOUT ICE CREAM: Life Tastes Better With Ice Cream

Unilever Ice Cream is the largest global Ice Cream company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability, we have 35 brands, including 3 billion Euro-plus brands (Magnum, Wall’s, Ben & Jerry’s), and a strong presence in over 60 countries, generating annual revenue of over $8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win.

We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better, creating joyful experiences. In our Ice Cream business, we’re crafting the future through innovation and imaginative minds, creating unique products. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem. As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.

KEY RESPONSIBILITIES:

• Effective Diary Management: help the Ice Cream Chief Legal Officer (IC CLO) and Company Secretary become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the executive’s schedule goes smoothly, as well as pivoting and changing where needed.
• Event Management: Arrange conferences, workshops, and special events for the Ice Cream Legal Team including venues, travel, entertainment etc.
• Support CLO and Company Secretary in preparation and follow-up of their team meetings.
• Effective communication with external contacts at a senior level and organisations that involve the CLO and Company Secretary’s participation.
• Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).
• Prepare presentations as required.
• At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.
• Ensure all approvals completed within time frames for expenses on all relevant systems.
• Working knowledge of all Unilever's policies and procedures.
• Paying invoices for relevant suppliers.
• Raise purchase orders as requested by the CLO and Company Secretary through Coupa and process relevant invoices.
• Ad-hoc jobs for leadership and assist other members of the department when the need arises.
• Organise CLO and Company Secretary’s domestic and international travel, accommodation, and hire cars.

Accountabilities:

• Contributes to the effectiveness and efficiency of the work done by the CLO and Company Secretary by providing a high level of assistance and support in the diversified range of activities for them.
• Facilitates the effective operation of the work environment by:
  - relieving the CLO and Company Secretary of routine administrative tasks - screening visitors - maintaining records
• Promotes efficient time management by:
  - arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc - ensuring attendance of the CLO and Company Secretary at meetings on schedule with adequate preparation and information
• Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the CLO and Company Secretary, taking necessary follow-up action and preparing progress reports as required.
• Provides effective secretarial support by performing all general secretarial duties.

WHAT YOU NEED TO SUCCEED:

• This role requires proven experience and track record of high performance as a Personal Assistant, familiar in supporting the CLO, Company Secretary and the Board as well as experience working in a regional or global organization.
• Critically, you must be well organized, able to prioritize tasks of high complexity and can build relationships with an international network and key stakeholders across different levels in and outside of the organization.
• Initiative to think proactively how to support the IC Exec and the board to be as efficient as possible in using their time.
• Be flexible, agile, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
• Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world.
• You must be trustworthy, sensitive, and discreet when exposed to confidential information.
• Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs.
• Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.

WHAT IS IN IT FOR YOU?

Unilever is the place where you can be yourself and bring your purpose to life with the work that you do – creating a better business and a better world. We offer an exciting & dynamic work environment where you can make things happen. Furthermore, we offer some great reward and benefits!

• Attractive total remuneration package; excellent company pension, bonus and share scheme.
• Flexible cross-disciplinary career opportunities and a wealth of training opportunities & wellbeing resources whenever and wherever.
• Plenty of company-paid holidays to further ensure your work-life balance is maintained.
• We encourage an inclusive culture, which comes to life with interchangeable public holidays, paid paternity leave of 6 weeks and our transgender policy.
• When you are at the office, you can enjoy our tasty canteen with prepped food and own products.
• Informal culture and being the first one trying our new products.
• My Fitness Plan (reduction on your Fitness Subscription).
• Home work allowance
• Company laptop and mobile phone
• Green Mobility Policy

EXCITED?

We take pleasure seriously. Join the Ice Cream team now!

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, parenthood, pregnancy or any other basis protected by applicable law, and will not be discriminated against.

By highlighting the gender diversity at the workplace, Unilever encourages women equally men to apply. If you look for a job after a long career break or after any type of leave, do not hesitate to apply.