Inkoopassistent

Role requirements

• Age: 21-25 years old
• Located in Delft
• Advanced knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to work in a team and/or independently
• Understanding of operations, corporate communications, finance, supply chain
• Technical knowledge (mechanical engineering) is a bonus
• Positivity and openness to development, motivation and desire to learn, attention, hard work, observation, stress resistance, ability to remember large amounts of information, organization and responsibility, loyalty, and long-term perspective.

Functional

• Entering new requests into the system (from production, from sales departments)
• Preparing RFQ (request for quote) and sending it to suppliers
• Searching for potential suppliers
• Organizing meetings, visits with the supplier
• Receiving an offer from the supplier, agreeing on terms
• Sending information to related departments (production, sales, etc.)
• Preparing PO (purchase order) to confirm orders
• Maintaining up-to-date data in the system (company account details, orders, payments)
• Creating requests for payment to suppliers and drawing up a payment schedule
• Entering order data (supplier, product, delivery date, delivery terms) into the system
• Tracking order readiness and shipment dates
• Sending shipment data to the logistics department to organize transportation
• Collecting documents related to purchases/expenses (invoices, payment receipts) and preparing a report for the accounting department, sending to an accounting agency
• Organization of warehouse, storage, courier delivery, transport company for deliveries