Internal vacancy- Programme Coördinator Summer Programmes Office

Are you passionate about international education and eager to help create educational programmes for a diverse group of students from around the globe? Would you be willing to forgo your summer vacation to join a close-knit team and a dedicated community? If so, keep reading!

Programme Coordinator

The Summer Programmes Office is seeking a Programme Coordinator to join our team in January. This role offers a fantastic opportunity to engage in the study abroad field and immerse yourself in a truly international academic environment. Last year, our interdisciplinary programmes welcomed participants from over 70 different nationalities. Our office oversees a wide range of responsibilities, from marketing and student recruitment to managing applications and enrollment, curriculum development, programme management, and student support during the summer. We ensure that all our programmes run smoothly.

Working at the Summer Programmes Office is fast-paced and highly rewarding. In summer 2025, we anticipate hosting over 600 students across 30 programmes in various subjects within the social and behavioural sciences. Participants will come from a range of backgrounds, including high school students (aged 16+), current university students (Bachelor’s, Master’s, PhD), and working professionals.

What are you going to do

As a Programme Coordinator, you will coordinate summer programmes in collaboration with the Academic Directors (teachers) and may also be involved in developing new programmes. You will organise excursions, bookings, and various events related to the programmes. Additionally, you will be responsible for preparing clear and timely syllabi, programme schedules, and managing the digital learning environments (such as Canvas) for the programmes under your care.

During the summer, you will ensure the day-to-day operation of the programmes, including accompanying groups of students on excursions. You will also process applications and maintain communication with applicants. Moreover, you will manage programme and education administration tasks, such as processing payments, issuing confirmations, handling registrations, and managing grades and transcripts.

Furthermore, you will contribute to the website and social media by providing relevant texts and information. Lastly, you will respond to emails from students, act as a mentor, and serve as an ambassador for the University of Amsterdam community.

What do you have to offer

We are looking for candidates who have experience in organising higher education or have gained other relevant project management experience. They should have a strong interest in study-abroad programmes and innovative education in general. The ideal candidate enjoys working with students and participants of all ages and nationalities.

Candidates must be able to work independently as well as collaborate effectively within a team, combining both the qualities of a team player and a self-starter. Additionally, they should be detail-oriented, highly organized, and efficient in handling administrative tasks. We value candidates who are level-headed, positive, flexible, and capable of improvising when necessary.

You also:

• Have excellent written and verbal communication skills in English
• Have professional working proficiency in Dutch (C1 or higher)
• Are proficient in Microsoft Office, especially Excel, Word and Outlook

It is a plus if you have:

• An interest in our pre-university honours programmes
• Previous experience with working with students aged 16-19

What can we offer you

Programme Coordinator is a position for 32 hours per week, for one year, starting date January 1st, with the possibility - depending on developments within the Summer Programmes Office, and unchanged financial and organisational circumstances - for a permanent contract. The minimum salary is €3.186 to €4.255 gross per month based on a 38-hour working week, in keeping with salary scale 8, as per the Collective Labour Agreement of Dutch Universities. UFO-profile Medewerker Studentenzaken 2 is applicable.

We additionally offer an extensive package of secondary benefits, including 8% holiday allowance and a year-end bonus of 8.3%.

The UvA offers excellent possibilities for further professional development and education.

What else do we offer

• You will be working with a close-knit and enthusiastic team of people who have each other’s back and are open to new colleagues
• The work is diverse, challenging, and very rewarding
• We will take your input as a team member seriously
• You will work with inspiring academics and highly motivated students on a wide range of exciting programmes

About us

The University of Amsterdam is the largest university in the Netherlands, with the broadest spectrum of degree programmes. It is an intellectual hub with 39,000 students, 6,000 employees and 3,000 doctoral students who are all committed to a culture of inquiring minds.

A challenging work environment with a variety of duties and ample scope for individual initiative and development within an inspiring organization. The social and behavioral sciences play a leading role in addressing the major societal challenges faced by the world, the Netherlands and Amsterdam, now and in the future.

The UvA is an equal-opportunity employer. We prioritize diversity and are committed to creating an inclusive environment for everyone. We value a spirit of enquiry and perseverance, provide the space to keep asking questions, and promote a culture of curiosity and creativity.

Questions

Do you have any questions or do you require additional information? Please contact:

Charlotte Luttik, Programme Manager, summer-gsss@uva.nl

Job Application

Do you recognize yourself in the job profile? Then we look forward to receiving your application/motivation letter and resume in one .pdf by 13 October.

Interviews will take place in the week of 21 October. An assessment might be part of the selection procedure.

The summer programmes office has put out another vacancy for a Programme-Marketing Coordinator simultaneously, please choose and apply to only one of these vacancies.

Applications in one bundled .pdf should include:

• A curriculum vitae
• A letter of motivation
• Include in your motivation letter which of our programme topics or types you have a specific affinity with (such as Sexuality Studies, Urban Studies or our Pre-Univesity Programmes)