Legal Secretary

Job Description

General administration:

• Deal with email requests and calendar updates
• Draft, edit, proofread, and finalize documents
• Support filing, printing, scanning and archiving of files

Lawyer assistance:

• Prepare Lawyers expense reports and assist with timesheets
• Organize and coordinate travel arrangements, appointments, conferences and meetings
• Assist for any ad-hoc requests

Internal and external communication:

• Ensure telephone coverage for internal and external calls with the team
• Draft internal emails (to be send on behalf of the Partners)
• Liaise with other departments in a professional manner to ensure smooth support to Lawyers

Billing activities:

• Deal with billing queries: open matters, prepare invoices, track payments
• Coordinate with the other members of the team and the central billing team

Other activities:

• Ensure RCS recording and filing
• Liaise and support other Business Professionals when needed (HR, Business Development, IT…)

Qualifications

• Bachelor's degree in secretarial studies or administration
• At least 2-3 years' experience in a similar position
• Fluency in French and English, German would be an asset
• Proficiency in the use of MS Word, MS Excel, MS PowerPoint and Outlook
• Dynamic and "willing to learn" attitude
• Ability to adapt to changing priorities and work well under pressure
• Flexible and able to work as part of a team in a confidential manner

Company Description

Clifford Chance is one of the world's leading law firms and the Luxembourg office is one of the leading players in the Luxembourg legal services market at the forefront of legal and regulatory development and involved in many of the most important transactions in Luxembourg.
Alongside world-class legal careers, Clifford Chance offers excellent opportunities in support functions that underpin its business operations. By joining us as a Business Professional, you will help us to innovate in the way we deliver our services and enable us to run a successful, multinational business.

Business Professionals are an integral part of Clifford Chance and are critical to its success.

Additional Information

• Direct cooperation and exposure work with Partners and Lawyers in a prestigious and ambitious law firm
• Collaboration and training within a team of motivated secretaries
• Possibility to develop your administrative, organizational and legal skills
• Work in an international, flexible and stimulating environment
• Individualized induction training, continuous on the job training and training opportunities throughout your career.