HR Adviser

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. Job Title HR Adviser (Early Careers) Department People Office Location London Reports To Assistant HR Manager – Early Careers Working Hours 35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further. Firm Description Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of practice, on deep industry knowledge, and on our 'one team' global approach. Hogan Lovells has 2,500 lawyers on six continents and with a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice. Department Description The People Team work with partners and senior Business Team leaders to support all aspects of our people’s careers, from recruitment to retirement to help the firm deliver on its vision. We aim to create a compelling employer brand to attract the most talented people and provide them with the support they need to perform at their best throughout their careers. We work to develop a culture that is diverse, inclusive, and respectful, so everyone feels supported and valued and can play their part in helping the firm realize its vision. The Early Careers team is part of the People function of the Hogan Lovells Business Team consisting of four team members including a position in our Global Business Centre (GBC) based in Johannesburg. The team collaborates closely with the HR Advisory, Graduate Recruitment and People Development and Diversity Equity & Inclusion teams to support our UK trainee solicitors and solicitor apprentices. Role Overview This role supports the provision of the full HR employee lifecycle service to the trainee solicitors and solicitor apprentices from the point of accepting our offer through to qualification as a solicitor. At any time we have approximately 100 trainees working in our offices as part of their two year training contract and a similar number of future joiners. In addition we have our solicitor apprentice scheme. The Assistant Manager and Adviser manage the solicitor apprentice scheme and the trainees’ training contracts, balancing the needs of the business and the trainees’ and apprentices’ professional development. This includes opportunities to spend a seat in one of our international offices or with one of our clients. As well as supporting the development of our early careers’ cohorts, the successful candidate will support the Graduate Recruitment team with the assessment and recruitment of trainee solicitors, solicitor apprentices and vacation scheme students for the UK. Early Careers is strategically important for the future of the firm. We are proud that over 50% of our UK partners were trainees with us. We expect our team members to understand and support the firm’s objectives as well as representing the firm to the highest standards. The role requires a high degree of professionalism both externally and with the cohort. The candidate will have exposure to a wide range of senior people including partners and experienced lawyers who supervise and manage trainee solicitors and solicitor apprentices. Key Responsibilities and Accountabilities Development: Orchestrate the seat planning process, including liaison with the business, providing advice and guidance cohort during one to one meetings and communicating bespoke seat plans Assist with the design, co-ordination and delivery of bespoke learning and development programmes and materials for trainee solicitors, solicitor apprentices and supervisors Conduct mid and end of seat touch point meetings with cohort, acting as a trusted advisor and escalating concerns as necessary Deliver induction presentations and key presentations for seat planning and secondment opportunities Responsible for the application and selection process for trainee international and client secondments Assist with the trainee qualification process (twice per year) Oversee the organisation and attend events for the current and future trainee solicitors and solicitor apprentices including the biannual trainee induction HR Employee Life Cycle: Assist with ER or general HR matters pertaining to cohort Be the HR contact for queries from your cohort Liaise with the Head of Global Mobility monitor and administer any visa requirements for your cohort in the UK and for international secondments Assist with the compilation of annual budgets for financial assistance and expenses, compensation and benefits for cohort In liaison with the Global Business Centre: Ensure accuracy of data in HR databases and HR records for current and future trainees and solicitor apprentices Oversee the administrative processes relating to compensation, employee life cycle eg joiners and leavers including preparation of paperwork such as employment contracts and letters Maintain general administration including tracking appraisals and training records Recruitment Selection and Assessment: Conduct situational judgement interviews for candidates Attending moderation meetings for selection process Assist with the recruitment of the campus ambassador programme Assist with university visits Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services. All members of the firm participate in our Responsible Business program. Person Specification Skills & Experience Commerciality; must be focused on delivering services which benefit the business Proven track record of taking responsibility Ability to work collaboratively and take direction, as well as demonstrating discipline and focus on self-management in order to meet deadlines and professional standards Ability to have credibility and command respect from senior colleagues (partners, trainee supervisors, senior HR professionals) Ability to have credibility and the respect and trust of trainee solicitors and solicitor apprentices Awareness of professional boundaries Excellent written and verbal communication skills, including presentation skills Sound analytical and numerical skills Excellent all round IT skills, in particular Word and Excel Experience of working with team members remotely would be an advantage Qualifications & Training Previous professional services experience in a similar role Previous law firm experience in a similar role would be desirable General Attributes Excellent accuracy and attention to detail in written and oral communication Excellent interpersonal skills Ability to organise and prioritise own workload and advise and steer more junior people Flexibility in terms of approach to others and to tasks Tact and discretion Socially confident and self-aware Ability to communicate at all levels and use initiative Proactive Team player Sound judgment when dealing with HR issues High levels of integrity and professionalism relating to handling confidential data Agile Working Statement Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further. Equal Opportunities Employment Statement It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability. #LI-WS Welcome to a bold new way of working. Colleagues building new levels of confidence. Clients finding new levels of trust. Straight talking, outward-looking, practical, and personal. We’re certain you’ve never experienced collaboration like this before. But then, you’ve never worked at a firm like Hogan Lovells either. Ready to experience our firm’s dynamic for yourself? Whatever your ambitions, whatever your skills, you’ll find current opportunities to suit you here. Hogan Lovells is an International Law firm with offices in several countries. Therefore, while applying or looking for a job, you may see terms, labels or even screens which are not fully applicable to your individual situation or the local legal framework. The system uses standard terminology that applies irrespective of whether you are/will be an employee, partner or self-employed.