Recruitment Assistant

About us

Rentman is a B2B SaaS scaleup building a smart, powerful operations management platform for event and media production teams. Our users plan everything from small shoots to massive festivals in 70+ countries, relying on Rentman to keep gear, people, and timing perfectly in sync. We’re based in Utrecht (NL) with a second office in Toronto (CA), and our 100+ team members work in a culture that’s open, flat, and inclusive, where curiosity drives us, ownership matters, and everyone has the freedom to challenge ideas and make an impact.

Recruitment Assistant

Mission of this role

As our Recruitment Assistant, you’ll play a key role in keeping our hiring process running smoothly. You’ll support by managing interviews, coordinating with candidates and agencies, and keeping recruitment admin in order. This isn’t just another admin job, you’ll help ensure candidates have a great experience and our Team Lead has more time to focus on strategy and growth.

What you’ll do

• Scan CVs and help shortlist candidates
• Send emails to candidates to keep them updated in the pipeline
• Schedule and reschedule interviews with candidates, hiring managers, and agencies
• Make sure all stakeholders have access to the right documents for each interview
• Welcome candidates onsite and ensure interviews run smoothly
• Follow up with interviewers and agencies to collect feedback
• Keep recruitment systems and tracking tools up to date
• Support with general admin and coordination tasks

What makes a successful Recruitment Assistant

• You can work 15–20 hours per week
• You are super organized, proactive, and detail-oriented
• You are a great communicator and not afraid to keep in touch with different stakeholders
• Comfortable with calendars, email, and basic office tools - you will easily manage working with Google Suite, Zoom and Slack
• Curious about recruitment and HR topics
• Curious, collaborative, and ready to make things happen
• You can start as soon as possible

What you’ll get

• Flexible hours to fit around your studies
• Hands-on experience in recruitment and HR
• Work closely with a fun, international team
• Exposure to a fast-moving, SaaS environment
• Delicious lunch in the office from Monday-Thursday
• An amazing office in the heart of Utrecht, Netherlands, at the historical Drift 17