Facilities Coordinator / Office Manager

Why is the position interesting for you?

• You'll have the autonomy to shape our office environment, ensuring it’s a place where employees feel supported, productive, and inspired.

🎯 About the job

1. Facilities Management

• Oversee the day-to-day operations of the office, ensuring a safe, clean, and functional environment.
• Coordinate with building management, contractors, and vendors for maintenance, repairs, and improvements.
• Manage office space planning, including desk assignments, meeting room setups, and common area organization.
• Monitor and maintain office equipment, furniture, and supplies, ensuring timely repairs and replacements.

1. Office Management

• Manage office supply inventory, placing orders and ensuring cost-effective procurement.
• Handle incoming and outgoing mail, packages, and deliveries.
• Serve as the main point of contact for office-related inquiries, resolving issues in a timely and professional manner.
• Coordinate company events, meetings, and catering services.
• Assist with onboarding and offboarding employees, including setting up workstations and coordinating access.
• Set up daily lunch for the employees in the office and order groceries as needed.
• Keep the kitchen tidy and organized, load and unload the dishwasher and additional small cleaning tasks as needed to maintain a clean and orderly (kitchen) environment.

3. Employee Support

• Provide general support to employees, including troubleshooting facility-related issues and assisting with office needs.
• Foster a positive office environment that promotes productivity and employee satisfaction.

Your experience

Scale-ups provide phenomenal learning and development opportunities but sometimes it feels like you’re “building the plane while flying the plane”. You must derive energy from such a climate and don’t mind redesigning for continuous growth, feeling comfortable with some uncertainty.

You have

• Availability for approximately 4 hours per day, 5 days a week.
• Strong organizational and multitasking skills, with a hands-on approach to problem-solving.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace).
• A proactive, resourceful, and detail-oriented mindset.
• Physical ability to perform tasks such as lifting and moving office equipment.

What you get

Competitive benefits package:

• A gross salary of maximum € 38.800,- per year including holiday allowance (based on fulltime employment)
• 25 paid holidays per year (based on fulltime employment)
• 3 days off per year for study and development, plus an annual budget (based on fulltime employment)
• 3 days off per year for volunteer work (based on fulltime employment)
• Travel allowance and a Swapfiets subscription
• Company laptop
• Daily lunch at the office & bi-weekly dinner
• Free access to the gym at the office
• Unlimited access to certified psychologists and coaches (OpenUp)
• Pension plan fully paid by FeedbackFruits
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