Magnet.me Privacy Policy

Welcome and thanks for using Magnet.me!

This Privacy Policy describes how we collect, use, process and disclose information, including Personal Information, in conjunction with your access to and use of the Magnet.me Platform and Service.

1. Definitions

Account	The (primary) means through which a Member has access to the Platform through his/her Login credentials.
Employer	An organisation using the Platform for recruitment and/or employer branding purposes.
Information	Data.
Job Seeker	See “Member” as defined in the Terms of Service.
Personal Information	Any information relating to an identified or identifiable natural person.
Profile Information	The definition as given in section 2.1 of this Policy.
Opportunity	A job, internship, placement or career event that is advertised by an Employer on the Magnet.me Platform.
Policy	This privacy policy.
Recruiter	The natural person who uses the Magnet.me Platform on behalf of an Employer.
User	A Job Seeker or a Recruiter.
Visitor	An individual other than a User, who uses the public area of the Website, but has not access to the restricted are of the Magnet.me Platform for which a login is required.

If you see an undefined term in this Privacy Policy, it has the same definition as in our Terms of Service.

2. The Information we collect

We collect three types of information from or through the Service. The legal bases for Magnet.me’s processing of Personal Information are primarily that the processing is necessary for providing the Service in accordance with Magnet.me’s Terms of Service and that the processing is carried out in Magnet.me’s legitimate interests, which are further explained in the section “How We Use the Information We Collect” of this Policy. We may also process data upon your consent, asking for it as appropriate.

2.1 User-provided Information

When you use the Service and/or Platform, as a User or as a Visitor, you may provide, and we may collect Personal Information.

For Job Seekers this may be:

• Account Information. When you sign up to our Service, we require certain information like your first name, last name, email address and city of residence.
• Profile Information. Information about your education, work experience, skills, travels, sports, interests, language proficiencies and other information, like your profile picture.
• Career Preferences. Information about what kind of internships, jobs and/or employers you prefer.
• Address Book Contact Information. Your address book contacts and manually entered contacts’ information to invite them to use Magnet.me.

For Recruiters this may be:

• Account Information. When you start using our Service, we require certain information like your first name, last name, email address and job title.

On top of this, you may otherwise choose to provide us information when you fill in a form, conduct a search, update or add information to your Magnet.me Account, respond to surveys or use other features of the Magnet.me Platform.

2.2 Automatically collected Information

When you use the Service and/or Platform, as a User or as a Visitor, we automatically collect information, including Personal Information, like:

• Geo-location Information. Information about your precise or approximate location as determined through data such as your IP address to offer your an optimal experience.
• Usage Information. Information about your interactions with the Magnet.me Platform such as the pages or content you view, your searches for events, internships, placement or jobs and other actions on the Magnet.me Platform.
• Log Data and Device Information. We automatically collect log data and device information when you access and use the Magnet.me Platform, even if you have not created an Magnet.me Account or logged in. That information includes, among other things: details about how you have used the Magnet.me Platform (including if you clicked on links to third party applications), IP address, access dates and times, hardware and software information, device information, device event information, unique identifiers, crash data, cookie data, and the pages you’ve viewed or engaged with before or after using the Magnet.me Platform.
• Cookies and Similar Technologies. We use cookies and other similar technologies, such as web beacons, pixels, and mobile identifiers. We may also allow our business partners to use these tracking technologies on the Magnet.me Platform, or engage others to track your behavior on our behalf.

2.3 Information we collect from other sources

We may obtain information, including Personal Information, from third parties and sources other than the Service, such as our partners and advertisers. If we combine or associate information from other sources with Personal Information that we collect through the Service, we will treat the combined information as Personal Information in accordance with this Policy.

3. How we use the Information we Collect

We use the information that we collect in a variety of ways in providing the Service.

3.1 Provide and improve the Magnet.me Platform

• Enable you to access and use all features of the Magnet.me Platform, like, but not limited to receiving matching Opportunity suggestions.
• Enable you to communicate with other Users (i.e. if you are a Job Seeker, to communicate with Recruiters and if you are a Recruiter to communicate with Job Seekers).
• To operate, protect, improve and optimise the Magnet.me Platform and experience, and personalise and customise your experience (such as making job suggestions and ranking search results), we conduct profiling based on your interactions with the Magnet.me Platform, your search history and your profile information and preferences.
• If you provide us with your contacts’ information, we may process this information to facilitate your referral invitations.

3.2 Perform Analytics

• Perform analytics through Google Analytics and Mixpanel to measure and evaluate access to and traffic on the the Website and create user navigation reports in order to improve and optimise the Magnet.me Platform.
• Research social, economic and/or labour market trends, like what type of study background are most in demand or what the preferences of job seekers are when it comes to finding a job.
• Produce aggregated insights for specific Employers, such as which universities they are most popular at, how their jobs have been performing on the Magnet.me Platform and share these in a dashboard or a report. These aggregated insights do not identify you.

3.3 Provide Customer Service

• Provide customer service and support, like resolving issues (i.e. bugs).
• Send you service or support messages, updates, reminders, security alerts, account notifications and/or other communications. You may change your communication preferences at any time, but please be aware that you cannot opt-out of receiving service messages, including security and legal notices.

4. To whom we disclose Information

4.1 Sharing of Job Seeker Information with Employers

In order to provide the Magnet.me Service and fulfil the proposition that we offer to you as a Job Seeker (as set out in our Terms of Service) we may share certain information, including Personal Information with Recruiters.

• When you connect with an Employer on Magnet.me by clicking “Connect” or a similar button.
• When you like the Opportunity of an Employer by clicking “Like” or a similar button.
• Subject to your visibility settings which you can adjust in the “Personal settings” section of the Magnet.me Platform, certain information such as your first name, last name and Profile Information, will be visible to the Recruiter(s) of the Employer that has posted the concerning Opportunity for as long that Opportunity is live on the Magnet.me Platform, when you meet the requirements of an Opportunity.
• When you apply to an Opportunity, certain information such as your first name, last name and Profile Information will be visible to the Recruiter(s) of the Employer that has posted the concerning Opportunity.

4.2 Sharing of Recruiter Information with Job Seekers

In order to provide the Magnet.me Service and fulfil the proposition that we offer to you as an Recruiter (as set out in the contract between the Employer and Magnet.me) we may share certain information, including Personal Information, with Job Seekers.

Subject to your visibility settings which you can adjust in the personal settings section of the Magnet.me Platform, Personal Information like your first name, last name and job title may be visible to Users or Visitors on your employer page.

4.3 Compliance with law

Magnet.me may disclose your information, including Personal Information if required to do so by law or in the good-faith belief that such action is necessary to comply with applicable laws, in response to a facially valid court order, judical or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies.

Magnet.me also reserves the right to disclose information, including Personal Information that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or other from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the Service and any facilities or equipment used to make the Service available, or (v) protect our property or other legal rights, enforce our contracts, or protect the rights, property, or safety of others.

4.4 Social media platforms

Where permissible according to applicable law we may use certain limited Personal Information about you, such as your email address, to share it with social media platforms, such as Facebook, Google, or LinkedIn, to generate leads, drive traffic to our websites or otherwise promote our products and services or the Magnet.me Platform. These processing activities are based on our legitimate interest in undertaking marketing activities to offer you products or services that may be if your interest.
The social media platforms with which we may share your Personal Information are not controlled or supervised by Magnet.me. Therefore, any questions regarding how your social media platform service provider processes your Personal Information should be directed to such provider.
Please note that you may, at any time ask Magnet.me to cease processing your data for these direct marketing purposes by sending an email to opt-out@magnet.me.

4.5 Aggregated Information

We may also share aggregated information (i.e. information about our users that we combine together so that it no longer identifies or references an individual user) and other anonymized information for regulatory compliance, industry and market analysis, demographic profiling, marketing and advertising, and other business purposes, like creating reports with aggregated insights for Employers. This aggregated information does not identify you.

4.6 Business transfers

If Magnet.me undertakes or is involved in any merger, acquisition, reorganisation, sale of assets, bankruptcy, or insolvency event, then we may sell, transfer or share some or all of our assets, including your information in connection with such transaction or in contemplation of such transaction (e.g. due diligence). In this event, we will notify you before your Personal Information is transferred and becomes subject to a different privacy policy.

5. Your rights and choices

You may exercise any of the rights described in this section by sending an email to dpo@magnet.me.

5.1 Managing your Information

You may access and update some of your information through in your “My Profile” section and/or “Personal settings” section on the Magnet.me Platform. If you have chosen to connect your Magnet.me Account to a third-party application, like Facebook or Google, you can change your settings and remove permission by changing your ‘Social Login Integration’ settings in your ‘Personal Settings’ section of the Magnet.me Platform.
You are responsible for keeping your Personal Information up-to-date.

5.2 Rectification of inaccurate or incomplete Information

You have the right to ask us to correct inaccurate or incomplete Personal Information concerning you (and which you cannot update yourself within your Magnet.me Account).

5.3 Data access and portability

You may request a copy of your Personal Information held by us. Wil will respond to your request as soon as possible.

5.4 Data retention and deletion

We generally retain your Personal Information for as long as is necessary for the performance of the contract between you and us (see Terms of Service if you are a Job Seeker and the contract between Employer and Magnet.me if you are a Recruiter) and to comply with our legal obligations. If you no longer want us to use your information to provide the Magnet.me Service to you, you can request that we erase and close your Magnet.me Account.
Please note that if you request the erasure of your Personal Information, information that you have shared with others (like applications and messages) may continue to be visible to other Users. We will, however, disassociate this information from personal identifiers as much as possible.

Because we maintain the Magnet.me Platform to protect from accidental and malicious loss and destruction, residual copies of your Personal Information may not be removed from backup systems for a limited period of time.

5.5 Withdrawing consent and restriction of processing

Where you have provided your consent to the processing of your Personal Information by Magnet.me you may withdraw your consent at any time by changing your Account settings or by sending a communication to Magnet.me specifying which consent you are withdrawing. Please note that the withdrawal of your consent does not affect the lawfulness of any processing activities based on such consent before its withdrawal.

6. Minor’s and children’s privacy

Protecting the privacy of young children is especially important. The Magnet.me Service is directed to (university) students and not to children under the age of 16, and we do not knowingly collect Personal Information from children under the age of 16 without obtaining parental consent. If you are under 16 years of age, then please do not use or access the Service at any time or in any manner. If we learn that Personal Information has been collected on the Service from persons under 16 years of age and without verifiable parental consent, then we will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under 16 years of age has obtained an Account on the Service, then you may alert us at privacy@magnet.me and request that we delete that child’s Personal Information from our systems.

7. Data security

We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. We maintain appropriate administrative, technical and physical safeguards to protect Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. This includes, for example, firewalls, password protection and other access and authentication controls. We use SSL technology to encrypt data during transmission through public internet, and we also employ application-layer security features to further anonymize Personal Information.

However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. We cannot ensure or warrant the security of any information you transmit to us or store on the Service, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. If you believe your Personal Information has been compromised, please contact us by sending email to privacy@magnet.me.
If we learn of a security systems breach, we will inform you and the authorities of the occurrence of the breach in accordance with applicable law.

8. Changes and updates to this Policy

Please revisit this page periodically to stay aware of any changes to this Policy, which we may update from time to time. If we modify this Policy, we will make it available through the Service, and indicate the date of the latest revision, and will comply with applicable law. Your continued use of the Magnet.me Service after the revised Policy has become effective indicates that you have read, understood and agreed to the current version of the Policy.

9. How to contact us

Please contact us with any questions or comments about this Policy, your Personal Information, our use and disclosure practices, or your consent choices by email at privacy@magnet.me. If you have any concerns or complaints about this Policy or your Personal Information, you may contact Magnet.me’s Data Protection Officer by email at dpo@magnet.me.

Last update: 29 Mar 2021