Facilities & Office Experience Coordinator

The Facilities & Office Experience Coordinator ensures the office runs smoothly and feels welcoming. The role is primarily focused on facilities operations, with supporting tasks in events and office experience.

What you'll do - Facilities

• Maintain general orderliness, cleanliness, and professionalism of the office
• Support office setup for future needs
• Perform administrative support duties
• Track and restock office and kitchen supplies
• Work with the Sr. Facilities Manager on sourcing, purchasing, and vendor management
• Act as point of contact for vendors, landlords, contractors, and maintenance teams
• Restock self‑service cabinets and manage replenishment
• Issue temporary loan laptops and update asset records
• Direct employees to proper IT support channels
• Replace meeting‑room instructions/signage as needed
• Provide remote‑hands support for global teams (with guidance)
• Work with People, IT, and Communications teams to execute agreed‑upon experience initiatives

What you'll do - Office and Event support

• Assist with event logistics, including room setup, materials preparation, and practical arrangements for team events, All Hands meetings, celebrations, workshops, customer visits, and internal comms moments under the direction of the event owners.
• Handle on‑site coordination needs such as catering, visitor coordination, and ensuring event spaces are prepared and ready.
• Create purchase orders and track approvals/deliveries for local Management Team

What you'll need

• Strong organizational skills and attention to detail
• Proactive mindset — spotting small needs before they escalate
• Ability to juggle multiple tasks, especially during events
• Clear communication in English
• Proficiency in MS Office and collaboration tools
• Ability to work independently and as part of a team
• Flexibility for occasional after‑hours support
• A positive mindset and energy that contributes to a great workplace

What we offer

A competitive compensation package, of course.

Time and resources to grow and develop, including a personal development budget and paid leave for learning days, as well as paid access to e-learning resources such as O’Reilly and LinkedIn Learning.

Time to support life outside of work, with enhanced parental leave plus paid leave to care for loved ones and volunteer in local communities.

Work flexibility, where TomTom’ers, in agreement with their manager and team, use both the office and home to focus, collaborate, learn and socialize. It’s all about getting the best out of both worlds – we ask TomTom’ers to come to the office two days a week, and the remaining three are free to be worked in either location.

Improve your home office with a setup budget and get extra support with a monthly allowance.

Enjoy options to work from your home country and abroad for a set number of days each year, to visit family and friends, or to simply explore the world we’re mapping.

Take the holidays you want with a competitive holiday plan, plus an extra day off to celebrate your birthday.

Join annual events like our Hackathon and DevDays to bring your ideas to life with talented teammates from around the world.

Meet your team

We’re Human Resources. We make it our number one goal to attract impact seekers, welcome them into our global TomTom'er community and give them the support they need to unlock their potential. Our culture encourages connection and builds leaders in all areas of the organization. Joining us, you will find your place in the world as you help others find theirs, directly impacting the lives of all TomTom'ers, wherever they may be.