Secretary/clerk working for the One Stop Shop

An official website of the European Union

Secretary/clerk working for the One Stop Shop

Temporary staff member – Secretary/clerk

Deadline: 26 February 2026

Detail of the vacancy notice

• Directorate: Directorate for Members, Plenaries, Strategy
• Unit/Service: Unit A.1 – Services to members
• Grade: AST-SC1

Your job and responsibilities

Interested in working in direct relation to the members of the European Committee of the Regions (CoR)? Like to help your colleagues in assisting CoR members and other participants to CoR meetings to access all necessary information?

As a secretary/clerk in One Stop Shop, you are responsible for providing information, support and assistance to CoR members and other meeting participants. This implies i.a. collecting and managing members data, handling relations with national delegations and political groups, providing administrative, financial and logistical assistance to members, distributing information to members (including in updating the intranet and website), etc. It equally entails contributing to the further upgrade of the services and information provided to members and other meeting participants via digital tools (possibly driven by artificial intelligence). It may also imply involvement in financial management, in creating business partners in SUMMA/or as financial/operational initiating agent on various budget lines.

Integrated in unit A.1 – Services to members, you will be a part of the dynamic team of the CoR One Stop Shop, which consists of 4 versatile colleagues.

Are you the talent we are looking for?

GENERAL ABILITIES AND CAPACITIES REQUIRED

• Think with a critical spirit, analyse and solve problems pragmatically.
• Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
• Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
• Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
• Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
• Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
• Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
• Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.

JOB-SPECIFIC REQUIREMENTS

• You have relevant experience in administrative and/or financial support tasks, in particular in dealing with high level stakeholders.
• You have very good oral and written communication skills, in particular for communicating with politicians and high-level stakeholders as well as drafting and publishing news items and other information on the web.
• You have an interest in modernising and digitalizing administrative processes.
• You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and at least a good level of French is desirable.
• You have a very good command of IT applications and tools (Outlook, Excel, Word, SharePoint, etc.) including AI tools in a secure environment.

ASSETS

• Relevant professional experience inside the EU institutions is a strong asset.
• Knowledge of or professional experience in financial and budget management, in particular in the EU institutions, constitutes an asset.
• Thorough digital skills, including experience with artificial intelligence driven tools, and/or experience with the creation and maintenance of websites and similar information platforms are desirable.
• Being familiar with ABAC and/or SUMMA, the applications used for financial management inside the EU institutions constitutes an asset.

Please note that candidates must meet the eligibility criteria specified in art. 12(2) of the Conditions of Employment of Other Servants.