Medior management assistant

Introduction to the job

Does giving support to managers in a dynamic, high demanding, international environment energize you? Due to our growth, we are continuously searching for new talent of all levels. We like to welcome a pro-active team player who can deliver high quality services to our Management Assistant Community.

ASML is a leading provider of advanced technology systems for the semiconductor industry. We make machines that make chips – the hearts of the devices that keep us informed, entertained and safe; that improve our quality of life and help to tackle the world’s toughest problems. We build some of the most amazing machines that you will ever see, and the software to run them. Over 26,000 people in 16 countries are currently employed by ASML. Within ASML, the Management Assistant Community is around 220 management assistants strong, supporting over 500 managers. ASML is growing fast, so will the support of our ASML top managers. Are you ready to be part of our progress?

Role and responsibilities

As a medior management assistant you act as an ambassador for ASML, both internally and externally. You support the managers in an administrative and organized way, applying proactivity, initiative, discretion, and confidentiality to guarantee an effective and efficient execution of all management support activities. You are the linking pin between your managers, your colleagues, the various ASML departments, and other stakeholders. You need to be able to communicate effectively with all stakeholders and identify issues which require action.

Together with your team, you provide high quality services to ASML top management. Your main responsibilities as a medior management assistant will be:

• Pro-active screening and sorting e-mail management
• Meeting preparation and participation
• Facility services, e.g. hospitality tasks, floor management
• Travel and expense arrangements
• Projects, events and year planning support
• Pro-actively share information and provide feedback to others
• Be a team player and understand the importance of sharing knowledge

Education and experience

• You have a completed bachelor (HBO) or an associate degree
• At least 3 to 7 years relevant experience as a management assistant or in a similar supporting role in an international environment
• You are fluent in spoken and written English; Dutch is a plus
• Complex international calendar management experience is a must
• Good knowledge of the Office 365 package is required
• Good knowledge and ability to facilitate hybrid meetings and events
• Experience with working in a dynamic international environment and working for multiple stakeholders is highly preferred

Skills

• Pro-actively identify and fulfill customer needs
• Have a learning mind-set and are not afraid of making mistakes
• Communicate clearly and concisely with different stakeholders
• Consistently achieve results, even under tough circumstances
• Collaborate with your team to get the work done
• Work accurately and have an eye for details
• Handle business matters with discretion and confidentiality

Other information

This is a recurrent role which means that we open several similar vacancies through the year. It may be that at the time of your application we do not have a role open but, if you have a suitable profile, we will still have interviews to make sure that as soon as a position opens you can be considered. During the initial 6-9 months of the onboarding phase, on-site presence is required. After this period, the occasional hybrid work may be possible.