Business Marketing Coordinator

Your Challenge:

Be a key pillar of the Philips Avent Global Business Unit, keeping the team moving on cadence with key business deliverables, supporting the People and Culture agenda, and handling logistics and budget. You are a critical part of the team that is building the Philips Avent brand and driving Category Growth.

As a Marketing Coordinator, you will support the Mother and Child Care/Women’s Health Business Unit Leader and the Management Team (5 team members in total) with all administrative, organizational, and operational matters, as well as strategic coordination of critical Marketing, Business, and People initiatives necessary to deliver on our ambitions. You will be responsible for managing budgets and coordinating the team to deliver on time and in full for key business moments. You will keep a pulse on the outside world of Maternal & Women’s Health and consistently bring the voice of the consumer to our team.

Your role:

• Manage the Outlook agenda of the Business Unit Leader and 4 MT leaders, including booking rooms/office locations, and ensuring the objectives of all meetings are clear in the invite.
• Organize meetings, events, (video) conferences, and webcasts, including keeping meeting rooms stocked and prepping for events.
• Remain knowledgeable of corporate policies to be an effective delegate in key business systems where possible.
• Interpret and communicate executive intent to other employees.
• Handle sensitive, complex, and highly confidential information, demonstrating the highest integrity with key stakeholders and other Administrative Assistants.
• Create draft letters, emails, office documents, personnel announcements, meeting minutes, and PowerPoint presentations.
• Develop travel plans, make travel arrangements (including visas), and manage related expenses.
• Oversee on-/off-boarding of employees and coordinate other HR & IT related matters.
• Connect the dots on the strategic and financial business cadence, ensuring all team members are clear on deliverables and timelines, including key Strategy, BU, Region, and Function deliverables.
• Ensure on-time, in-full completion of key inputs for critical Marketing and BU milestones: MT Perform, MT Transform, QBIP, QBR, SPOR.
• Manage Dashboard Report Out Monthly and Action Trackers for key enablers of the AOP.
• Create a weekly dossier of key global, external communication, including articles, news reports, social media posts, and internal communications about priority topics related to the parenting and women’s health space to keep the team well-read and up to date.
• Include consumer insights gathered from Ratings and Reviews and post-market surveillance into key MCC+WH MT regular touchbases and Monthly TownHall meetings.
• Track Marketing Budgets: Marcomm, MI&A, KOL, Design, and T&E budgets, including creating POs as needed.
• Lead creation and hosting of TownHalls and Coffee Corners, including staying ahead of employee engagement planning and scores with pre/post meeting NPS pulses.
• Act as Internal Communication lead, in coordination with the External Comms Manager, setting the internal communication cadence for the entire MCC + WH Management Team (4 posts/MT member/year).

You're the right fit if:

• You have a college degree with 15+ years of experience supporting senior multi-person teams in a matrix environment, with expertise in Marketing Coordination, Office Coordination, and Communications.
• Experience in budget management.
• Proven ability to lead key strategic meetings.
• Strong project management and performance metric tracking skills.
• Experience leading internal communications at large multinational organizations.
• Ability to carry out and measure the impact of an Employee Engagement Plan.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Experience with SharePoint, Teams, Workday, Concur, and Ariba Guided Buying (Purchase Orders) is a plus.
• Energized by working in a fast-paced, service-oriented environment.
• Ability to take authority and ownership rather than always seeking permission.
• Demonstrates accuracy and attention to detail with a sense of urgency and accountability.
• Maintains a calm, yet assertive professional manner.
• Ability to predict potential risks and develop mitigation plans; flexible and adaptable approach.
• Creative, solution-oriented, and a problem solver.
• Strong written and verbal communication skills.

How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.