Proposal Writer

Join Vistra as a Proposal Writer

It’s never been a more exciting time to join Vistra. At Vistra, our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

Progress only happens when people come together and take action. We’re absolutely committed to building a culture where our people can do just that. We have an exciting opportunity for you to join our team as Proposal Writer. Reporting to the Head of Bid Management, this full-time and permanent position is based in the Netherlands and offers regional coverage, allowing you to make a significant impact on our Commercial and its growth.

Purpose of role

The Proposal Writer will be responsible for crafting compelling, clear, and tailored proposals that align with client needs and company objectives. This role requires excellent writing skills, attention to detail, and the ability to collaborate across teams to develop high-quality proposals for a variety of corporate service offerings. The ideal candidate will have experience in proposal writing, project management, and a strong understanding of the corporate services industry. This will be an instrumental role in helping scale Vistra's proposals.

Key Responsibilities

• Proposal Development: Lead the creation and writing of proposals in response to client requests, including Request for Proposals (RFPs), Request for Information (RFIs), and other tender opportunities.
• Content Creation: Develop and write clear, concise, and compelling proposal narratives, executive summaries, technical approaches, and other proposal sections.
• Collaboration: Work closely with subject matter experts (SMEs), business development, and sales teams to gather relevant information and ensure proposals are aligned with client expectations and company capabilities.
• Proposal Strategy: Collaborate with the proposal team to define strategies that will enhance the company’s chances of winning new business.
• Proposal Review: Ensure all proposals are well-organized, complete, and meet all client requirements. Conduct internal reviews and revisions to ensure high-quality submissions.
• Compliance: Ensure compliance with all client instructions, company standards, and industry regulations.
• Tracking and Reporting: Maintain a database of proposal materials, including templates, responses to frequently asked questions, and past proposal content, for future use.
• Continuous Improvement: Contribute to the ongoing development of best practices, proposal templates, and processes to increase efficiency and proposal quality.

Attributes and Skills

• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities, with the ability to handle multiple proposals simultaneously.
• Ability to work under tight deadlines and manage time effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with proposal management software (e.g., RFPIO, Proposify, etc.) is a plus.
• Attention to detail and ability to synthesize complex information into clear, persuasive content.
• Ability to collaborate effectively across teams and stakeholders.
• Knowledge of corporate services industry trends and standards is an asset.

Relevant Experience

• Bachelor’s degree in English, Communications, Business, Marketing, or a related field (preferred).
• Minimum of 3 years of experience in proposal writing, ideally within the corporate services industry (e.g., consulting, professional services, project management).

What we offer

At Vistra Netherlands office, we provide a challenging position in an ambitious organization where no day is the same. A company with a view to the future where you can grow together with and, above all, put your own stamp on. In addition, we offer:

• Market conforms remuneration and benefits (e.g., allowance to travel to work);
• 8% holiday allowance & 26 days off per year plus 1 flexible public holiday. The option to buy (max. 5) vacation days;
• Collective pension scheme, non-contributory, option to voluntary save extra with a maximum of 5.4%;
• Vistra Bonus Plan, based on Vistra Group performance and individual performance;
• Learning and training, i.e., via our digital learning environment ‘Vistra Skills Platform’;
• Work laptop;
• The possibility to work partially from home and a fee to set up your home office;
• Our Well-being program (Open Up);
• Employee discounts via Benefits at Work;
• Bike riding via the bike scheme;
• Free coffee, tea, soft drinks, and fresh fruits in our office.

If you are excited about working with us, we encourage you to apply. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!