Assistant Associate

It’s never been a more exciting time to join Vistra.

At Vistra, our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Associate. Reporting to the Director, this full-time and permanent position is based in Penang, Malaysia, and offers regional coverage, allowing you to make a significant impact on our corporate services and their growth.

Key Responsibilities:

• Attend meetings accompanied by Seniors, whenever required, even on rest days, public holidays, and/or out of town.
• Responsible for the timely preparation of AGM Reminders / Documents, Annual Returns, and Drafting of Statutory Forms and Documents, e.g., Directors’/Members’ Resolutions.
• Maintain the statutory books, i.e., Minutes Books, Registers, and other statutory records.
• Prepare and draft announcements to Bursa Malaysia Securities Berhad, arrange and attend Board & Committee meetings, including preparation of notices, meeting papers, and drafting of Minutes.
• Ensure strict adherence to internal policies/SOPs by team members.
• Ensure timely billing (including the capture of all OPEs incurred) and collections.
• Ensure best practices of corporate governance and compliance with statutory/regulatory requirements.
• Ensure that all clients’ documents/records are properly filed in the statutory records at all times and perform proper housekeeping of clients’ records.
• Ensure that all jobs/assignments are billed, including OPEs being captured in a timely manner.
• Acknowledge receipt of client’s requests/queries/correspondences within 24 hours and answer no later than 2 working days.
• Perform any other tasks as assigned by Management.

Key Requirements:

• At least 2-4 years of relevant working experience.
• Full ICSA qualification/graduate or possess a bachelor’s degree in Corporate Administration.
• Basic knowledge of Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines, and other related laws and regulations.
• Good communication, analytical, and problem-solving skills.
• Good command of both spoken and written English.
• Familiar with filing of statutory forms and Companies Acts.
• Able to work independently as well as be a good team player.
• Good interpersonal skills and able to work as a team.
• Good sense of urgency and able to work under pressure.
• Able to identify and demonstrate clear comprehension of customers and organizational needs.
• Demonstrates leadership quality.
• Punctuality.
• Confident in client-facing ability.

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer great exposure while ensuring employees are well compensated!

Additionally, we provide comprehensive medical insurance, dental and optical coverage, and competitive annual leave entitlement and sick leave to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications relevant to your job nature, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!