Business Administrator | Administrative & Finance Assistant

ABOUT CBRE GLOBAL WORKPLACE SOLUTIONS

CBRE Data Centre Solutions (DCS) is a part of the CBRE Group with over 115.000 employees worldwide and delivers fully integrated real estate, facilities and technology solutions for data centre owners, occupiers and investors across the globe. As a dedicated business line within CBRE, DCS is dedicated to solving complex challenges within every stage of the data centre lifecycle.

We provide our employees the best conditions to develop professionally and personally and to realise their full potential in the course of their career.

Join us now in EEMSHAVEN (Groningen Area / Netherlands) and bring your unique talent and skills to our Team.

YOUR CHALLENGES & TASKS

Main Purpose:

• The main purpose of this job is to support the Site Management team primarily with a view for assisting in the wider business as required, to deliver an exceptional service to our client. This will consist of the day to day managing of the procurement, procedures, and processes.

Account / Contract related tasks:

• Raise various types of Purchase Orders for vendors for goods/services – sometimes containing high levels of details and specific instructions
• Issue quotations to client for any extra works jobs using the correct mark up, follow up for purchase orders and invoicing once works are complete
• Process vendor invoices for payment, ensuring invoices coincide with purchase order raised and conform to CBRE’s invoice requirements
• Follow up with accounts payable for any invoices not registered on system
• Reconciliation of statements and follow up with suppliers for any outstanding invoices to ensure accounts are kept up to date
• Assist the Contract Manager in compiling information for the Internal Contract Review including financial reporting, hazard reporting, toolbox talks, etc
• Assist the Contract Manager in compiling information for the Client Quarterly Business Review
• Ensuring MySupplier (vendor management system) is updated as required
• Logbook Compliance
• Monthly Billing to client and forecasting ahead for Finance
• Run financial reports including WIP report, Open PO report, Debt reports and proactively following up on aged items
• Responding to any ad hoc financial requests from both the Contract Manager and the Finance Manager

People related tasks:

• Process staff expenses and timesheets, working to strict cut-off dates and deadlines
• Arrange site access, email account, system access and permanent admission for all new starters
• Assist in organising training for team onsite

Further tasks:

• Ability to build strong relationships with existing team members, the customer, vendor and wider CBRE staff
• Perform with an understanding of business requirements and changes and ensuring continuous improvement
• Actively participate in a diverse and effective team

YOUR PROFILE

• Good communication skills both written and verbal along with detail-oriented attitude
• Excellent ability to work across functions & with diverse management teams
• Strong understanding of Critical Environment works and the logistical requirements to support that work. Previous experience working in a client facing role would be desirable
• Strong familiarity with the Microsoft Office Suite (Outlook, Word, Excel, etc.)
• Ability to read, understand and summarize contractual terms and conditions, statements of work, quotes, purchase orders, deal summaries
• Strong work ethic and self-motivated, with ability to work on own initiative
• Strong attention to detail while still able to complete work within set timelines

OUR BENEFITS - WHAT YOU´LL GET IN RETURN

• Future-proof job opportunity with a true development guarantee in one of the fastest-growing Data Centre markets worldwide
• TOP trainings with internationally recognized state-of-the-art certifications as well as through our own GWS Academy
• Attractive salaries with good fixed pension schemes, optional collective health and home insurance + 8.33% Holiday pay
• International working environment with inspiring cross-border career opportunities
• Creative working culture with challenging responsibilities and a high level of autonomy
• DIVERSITY, OCCUPATIONAL SAFETY and WORK-LIFE BALANCE are practiced values!

Do you need more good reasons? Please take a look at our recent won awards:

• Best Places to Work 2024 (Globe St´s)
• Best Company for Career Growth 2024 (Wallstreet Journal)
• Outstanding Contribution to Skills and Training Award 2024 (DCS Awards)
• Commitment to Diversity and Talent Development Award 2024 (Datacloud Global Awards)
• TOP Company 2024 (among the top 5% on KUNUNU)

HAVE WE AROUSED YOUR INTEREST?

If yes, please submit your application documents (CV, selected certificates, no cover letter necessary) incl. your availability and the ref. no. 180623 and salary expectations via our application system.

For the sake of the environment, we kindly ask you to apply exclusively via e-Mail and to refrain from post app

lications.