Business Support Specialist

About the Department:

The MD Office, reporting directly to the Managing Director, provides comprehensive administrative and business support to ensure the efficient operation and smooth development of the company. Key responsibilities include communication coordination, document management, project support, information management, confidentiality handling, and special assignments.

Main responsibilities:

1. Information Dissemination:

• • Collect, organize, and distribute various types of information within the organization to keep employees informed about company policies, procedures, activities, and major events.
  • Create and distribute internal newsletters, news briefs, announcements, etc., to keep employees updated and engaged with company developments.

  2. Cultural Development:

  • Organize and plan corporate culture activities such as team-building events, employee training, company celebrations, etc., to enhance employees' sense of belonging and cohesion.
  • Promote the dissemination of the company's core values and foster a positive corporate culture.

  3. Brand Promotion:

  • Maintain and enhance the company's image among employees, ensuring internal and external brand consistency.
  • Promote the corporate brand and culture through various channels such as internal publications, bulletin boards, and emails.

  4. Employee Relations:

  • Facilitate communication between management and employees, and promptly relay employee feedback and suggestions.
  • Assist in handling employee care matters, pay attention to employees' work status and needs, and improve employee satisfaction.

  5. Event Planning and Execution:

  • Plan and organize internal meetings, training sessions, lectures, recreational activities, etc., to increase employee engagement and cohesion.
  • Handle the promotion and reporting of these events to ensure their smooth execution and achievement of expected outcomes.

  6. Content Creation:

  • Write various promotional articles, news releases, speeches for leaders, etc., ensuring the quality and appeal of promotional content.
  • Design and produce internal promotional materials such as posters, videos, brochures, etc.

  7. Data Analysis:

  • Evaluate and analyze the effectiveness of internal communication efforts, providing data support and improvement suggestions.
  • Regularly report on internal communication work outcomes to ensure transparency and continuous improvement.

Qualification and requirements:

• Bachelor’s degree in Communications, Public Relations, Marketing, or a related field.
• 3+ years of experience in internal communications or a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and communication tools.
• Proficiency in video editing and poster design.
• Creative and strategic thinking abilities.
• Experience in designing promotional materials and using design software.

We offer:

• Performance and experience-based competitive remuneration, pension plan.
• 25 holidays + option to purchase 5 extra holidays.
• Commuting allowance.
• Department & company-wide teambuilding events.
• An exciting opportunity to lead the European transition to Zero Emissions transportation and de-carbonization of the economy.
  

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team 🌏