Ivalua Functional Administrator

Role Description

About Booking.com: At Booking.com, data drives our decisions. Technology is at our core. And innovation is everywhere. Through our products, partners and people, we make it easier for everyone to experience the world.

You will be part of a sub team within the Procurement department. You will be working closely with Procurement Operations, Sourcing, Vendor Enablement and Financial Systems teams as well as be responsible for maintaining the system tools and enhancing Ivalua end user experience. This role will also be a key global support for internal and external stakeholders.

Key Job Responsibilities and Duties:

• Support the business by solving technical errors and liaising with the buyers and approvers when required
• Work closely with the main stakeholders to identify and address any issues or bottlenecks in the Ivalua system promptly, aiming for timely resolution and implementing preventive measures to mitigate future occurrences.
• Identify opportunities to improve processes and enhance Ivalua end user experience
• Collaborate with Financial System Team by performing UAT Testing to implement system upgrades and changes
• Maintain the Approval Matrix and monitor the integration error queue in order to meet our SOX controls
• Act as a point of contact for performing analysis and providing reporting to the business
• Work closely with the Team Lead for sprint planning and ensure appropriate communication is being shared with the business
• Ticketing system ownership, proactively monitor the queue and respond the requests according to the SLA
• Support the performance of SOX and non-SOX controls and ensure Procurement Policies and documented Procedures are enforced
• Perform any ad-hoc tasks related to the Functional admin tasks.

Qualifications & Skills:

• Ivalua knowledge is a must. Candidates must have a solid experience with the Ivalua platform.
• S2P / P2P Procurement knowledge is a must.
• Knowledge of internal and external accounting standards and guidelines including compliance and SOX controls
• Proficient in both spoken and written English
• Strong spoken and written communication skills
• Proactive attitude and ownership skills
• Comfortability learning new software/tools with the minimal supervision and have an eye for automation.
• Ability to multitask and adapt to the situation
• Attention to detail, experience with dealing with high volumes of data in accordance with the specific instructions
• Previous experience with data validation and analysis, system integration errors required

Benefits & Perks - Global Impact, Personal Relevance:

Booking.com’s Total Rewards Philosophy is not only about compensation but also about benefits. We offer a competitive compensation and benefits package, as well unique-to-Booking.com benefits which include:

• Annual paid time off and generous paid leave scheme including: parent, grandparent, bereavement, and care leave
• Hybrid working including flexible working arrangements, and up to 20 days per year working from abroad (home country)
• Industry leading product discounts - up to 1400 per year - for yourself, including automatic Genius Level 3 status and Booking.com wallet credit