"C-Level" Executive Business Support Assistant

At Rituals, we blend a thriving culture with top talent. Join our fast growing wellbeing brand and nurture an impactful career with us.

"C-Level" Executive Business Support Assistant

Share your talents

We are looking for a highly proactive, resourceful and organized Executive Assistant to provide strategic and operational support at C-level. You will act as a Business Support Assistant for our Executive Marketing Director (‘CMO’) as a trusted organizer and sounding board, and also manage the agenda of our Executive Digital Director (‘CDO’). As part of our Rituals EA community, you help coordinating company wide events.

This is a career role for someone who thrives in executive support and wants to make a long-term impact. We’re looking for someone who sees this as their professional home for the coming years—someone who loves fast-paced environments and anticipates needs before anyone else.

Your Accountabilities

Executive Support:

• Provide full support to the Executive Marketing Director, acting as a right-hand on people- and business topics and a key facilitator for day-to-day organization and communication.
• Proactively prepare the executive for meetings, presentations, and critical discussions, ensuring she is well-informed and briefed.
• Serve as the point of contact for internal and external stakeholders, managing access and priorities.
• Manage calendars for both the Executive Marketing Director and Executive Digital Director, including coordinating internal and external meetings, organizing large team or project meetings, prioritizing conflicting demands, and optimizing their time.

Secretarial Responsibilities:

• Manage and organize calls and emails, ensuring prompt responses and action where necessary.
• Draft, proofread, and finalize documents, presentations, and emails on behalf of the executive, applying the utmost discretion.
• Organize and coordinate travel arrangements, itineraries, and expense reports.
• Coordinate MT meetings and quarterly offsite days; prepare and distribute agendas, compile pre-reads, take notes, and follow up on action points.
• Proactively seek (AI) tools to structure day-to-day work; as the company grows quickly, constant simplification is needed to absorb higher workload.

Project & Event Support:

• Organize and manage events for our worldwide Marketing & Digital organization, ensuring seamless execution from planning to post-event activities, including effective communication about the events.
• Together with the broader Rituals EA team, be part of the Rituals event team and participate in event organization for our head office.

Join our community

We have a community of 10 assistants that work divided over two Head Office locations (Herengracht and Keizersgracht). We work closely together on event organization while supporting our own executive members.

Bring all of you

High on energy and speed, low on ego and with a bit of humor. You are 'one of a kind' because of your helicopter view and ability to make our executive members’ lives easier. As a C-Level Executive Assistant, you are independent, used to frequent changes, and have an excellent eye for detail. Thanks to you, we grow together towards becoming the number one global luxury brand. On top of it, you have:

• A Bachelor's degree
• At least 7–10 years of experience in a high-level executive support role in the Retail or Consumer Goods industry, in an international setting
• Project coordinator skills, high flexibility, and the ability to keep deadlines on track
• A high level of confidentiality and discretion in handling sensitive business matters
• Exceptional time management and organizational skills with the ability to manage multiple priorities and deadlines
• Fluent in English (mastering the Dutch language would be highly preferable)
• Strong MS Office skills (Mac), presentation-making skills, experience with project tools, and AI savvy
• Residency in the Netherlands required

Why Join Us?

Join our vibrant team where your contributions will have a lasting impact. You'll be surrounded by passionate, driven colleagues who challenge the status quo. We offer a dynamic environment where your ideas are valued. We hope you can appreciate the office view on the canals as well.

Benefits of working at Rituals

• Unique opportunities for personal and professional growth
• Staff discount on Rituals products
• Attractive bonus
• Flexible working hours tailored to your personal rhythm
• Company & team events