HR Administrator

Job description

We are looking for an HR Administrator to join us in either the Amsterdam, Netherlands or Zug, Switzerland office.

The HR Administrator takes care of daily HR operational matters across the full employee lifecycle, with a special focus on payroll, HRIS management, employee benefits administration, and group compliance. The role acts as the first point of contact for HR-related questions and ensures that HR systems, records, and processes are maintained accurately, efficiently, and in line with local and group requirements.

HR Administration and Payroll

• Own and administer the HR Information System (HRIS), including employee master data, workflows, system configuration, and reporting
• Maintain accurate and complete employee records and personnel files in compliance with data protection requirements
• Manage employee benefits programs, including enrollment, changes, and coordination with insurance and pension providers
• Execute the monthly global payroll in coordination with external payroll providers across multiple jurisdictions
• Coordinate onboarding and offboarding processes, including contracts, work permits, and system access
• Support adhoc employee requests on general HR matters on a global basis
• Monitor and ensure compliance with local labor law and group HR policies across all jurisdictions
• Prepare HR reports, metrics, and dashboards for management
• Support annual HR cycles, including performance reviews, salary review, and bonus processes
• Maintain and update HR policies, employee handbooks, and process documentation

Professional Standards

• Maintain confidentiality and professionalism in all interactions
• Ensure corporate standards and professional communication are consistently maintained
• Demonstrate a proactive, reliable, and service-oriented approach in daily work
• Contribute to the culture of Egeria: One Egeria, True Ownership

Job requirements

Key Qualifications

• Experience in an HR administration role, ideally including payroll exposure
• Hands-on experience administering an HRIS, ideally AFAS
• Solid understanding of payroll processes and experience coordinating global or multi-country payroll
• Working knowledge of Dutch employment processes and benefits and regulatory administration is required; exposure to German, US or Swiss HR compliance is a plus
• Strong organizational and coordination skills
• Excellent written and verbal communication skills in English and Dutch (location Amsterdam) and/or German (location Zug) required. Working knowledge of German/Dutch is desired.
• Proficiency in Microsoft Office applications, particularly Excel
• Reliable, structured, and detail-oriented working style
• Ability to handle confidential and sensitive information with discretion
• Ability to prioritize tasks and adapt to a dynamic environment
• Positive attitude and willingness to learn
• Professional and service-oriented mindset

Personal Attributes

• Team player with strong interpersonal skills
• Proactive and organized approach to work
• Comfortable working in a professional environment
• Flexible, dependable, and discreet
• Eager to learn and develop within an HR administration role