Accounts Payable Specialist (Freelance Assignment)

We are looking for an Accounts Payable Specialist who enjoys a dynamic setting, partners effectively with colleagues and vendors, and keeps financial operations running smoothly.

Job description

Why we are here

Tony’s Chocolonely is committed to ending exploitation in cocoa. We are an impact company that makes chocolate, not a chocolate company that makes impact. With incredibly tasty chocolate, we lead by example, demonstrating that ethical practices and success can go hand in hand. Through Tony's Open Chain (TOC), mission allies like Albert Heijn, Ben & Jerry's, Jokolade, and Aldi have embraced a fairer, more transparent supply chain for their chocolate too.

What you will do

We’re looking for an Accounts Payable Specialist to join our Finance team in Amsterdam as a freelancer and take ownership, together with the team, of the procure-to-pay (P2P) process across our Benelux markets. Your main goal is to ensure timely and accurate processing of supplier invoices and payments, maintain strong vendor relationships, and support reliable cash-flow management and month-end close activities.

You will be joining a dynamic retail environment with multiple vendor setups, varying purchase order flows, and occasional complexity in invoice matching and payment terms. You bring your AP expertise to the table and enjoy bringing structure to complexity. Where others see a pile of open items, you see a clear plan. You’re energized by getting things done, take pride in a clean ledger, and bring a positive, can-do attitude, even when the workload is high.

You are eager to navigate this landscape, understand how supply chain and operational dynamics influence AP, and take increasing ownership in shaping clear expectations, processes, and solutions. You will play a key role in cleaning up backlog, improving data quality, and strengthening the overall foundation of the P2P process.

Beyond the day-to-day, you will contribute to improving and standardizing the full P2P process by reducing manual work, strengthening compliance, and improving financial accuracy across the board. You will collaborate closely with supply chain, business control, financial control, procurement, operations, and finance colleagues across markets, as part of a global Finance team of P2P specialists. You report to the Financial Control Manager P2P, based in Amsterdam.

All wrapped up

• You help maintain complete and accurate vendor data, ensure correct invoice processing, and contribute to a smooth procure-to-pay process.
• Maintain accurate vendor master data in our ERP and related systems (we use Microsoft Dynamics Business Central).
• Ensure timely and accurate processing of purchase invoices, including correct coding, PO matching, and approval workflow management.
• Process payment runs in accordance with internal policies and agreed terms, safeguarding cash flow and vendor trust.
• Proactively resolve invoice discrepancies, unmatched purchase orders, and vendor queries.
• Identify and resolve unapplied or mismatched payments.
• Support monthly AP reconciliations and ensure clean subledger-to-ledger alignment.
• Keep documentation complete and audit ready for internal and external audits.
• Contribute ideas and support extensively to P2P process improvement projects, including automation initiatives and the standardization of policies and controls.
• Prepare AP aging overviews and support periodic analysis of payment performance.

Job requirements

Our new flavour

• Minimum of 3 years of experience in accounts payable, procure-to-pay, audit, or compliance, ideally within a larger or scaling international organization.
• Experience working with an ERP system; experience with Microsoft Dynamics Business Central is a plus not a must.
• Solid understanding of invoice processing, purchase order matching, payment scheduling, and vendor management.
• Comfortable working with different stakeholders and balancing operational needs with financial controls.
• Analytical mindset and interested in understanding aging overviews, cash-flow implications, and payment trends.
• Organised, detail-oriented, proactive and clear in communication. English is must; Dutch is a nice to have for this role.
• Confident working with Excel and financial systems.
• Someone who enjoys direct contact with colleagues and vendors and is not afraid to pick up the phone.
• Eager to learn, take ownership, and grow within the role.

Our benefits

At Tony's you will get the opportunity to be part of something extraordinary; first, by making a real impact in the world but also enjoying the nice benefits we provide as you help us succeed. For freelancers, this includes a generous lunch at the office, inspirational team updates, and plenty of chocolate.