Document Manager

Introductie

At TenneT, we are building an energy system that keeps the Netherlands moving. As a Document Manager, you play a direct role in managing critical project information. Together with your colleagues, you support large-scale offshore projects within the 2GW program.

Jouw rol

How do you keep the Netherlands powered?

As a Document Manager, you are responsible for executing and improving document and information management within projects, ensuring reliable, affordable, and sustainable energy for the Netherlands.

Your main responsibilities are:

• Setting up and applying document and information management systems and processes, ensuring information is transparent, traceable, and compliant.
• Safeguarding the quality of documentation and verifying compliance with TenneT standards and contractual requirements, ensuring reliable use of project information.
• Supporting and guiding project teams in applying documentation processes, ensuring documents are correctly created, managed, and shared.
• Coordinating with internal stakeholders and contractors on documentation flows and progress, ensuring smooth collaboration and clear expectations.
• Analysing documentation and data flows and identifying improvement opportunities, ensuring increased efficiency and quality within the project.
• Monitoring documentation progress and compliance, reporting on status, and signalling deviations, ensuring timely adjustments within the project.

Within the Portfolio L&T Hitachi, you are part of a Project Management team of approximately 15 colleagues, embedded in a broader 2GW project organisation of around 50 professionals. You work closely with engineers, project leads, document controllers, and other document managers, both within TenneT and with external contractors. In this international environment, English is the working language, and you collaborate with partners in locations such as Sweden and India. You contribute to the execution of documentation workflows, support handovers, and actively help improve systems and ways of working within the project.

Waar kom je terecht

Offshore is responsible for the development, construction, and management of the offshore electricity grid. With the North Sea as the green engine of the energy transition, Offshore plays a clear and vital role within TenneT’s organisational structure. The Offshore division manages the entire lifecycle of all TenneT offshore installations, from development and realisation to maintenance and handover to the Operate division. A crucial task is the construction of 2 GW offshore sockets, which collect and transport generated wind energy to the mainland.

Jouw profiel & achtergrond

Experience & skills

• A completed bachelor’s or master’s degree.
• At least 10 years of experience in documentation and information management within complex project organisations, preferably in infrastructure or offshore.
• Proven knowledge of document management systems and tools in technical environments.
• Experience working with data and documentation flows and identifying process improvements.
• Fluent in English and comfortable working in an international environment.

Competencies

• Managing complexity – You structure and analyse diverse information and documentation flows, enabling clear and effective execution of tasks.
• Decision quality – You make sound decisions within your scope and act independently within defined frameworks, ensuring stable and reliable processes.
• Driving innovation – You contribute to improving systems and working methods, ensuring document management evolves with project needs.
• Optimising work processes – You identify inefficiencies and adjust workflows, ensuring smoother and more effective documentation processes.
• Organisational awareness – You understand the stakeholder landscape and involve the right people at the right time, ensuring alignment within the project environment.
• Persuasion – You clearly explain processes and align stakeholders on standards, ensuring consistent application of documentation practices.

This role falls within the Data & Documentation Management Specialist job profile, ensuring clarity for both you and TenneT on responsibilities, expectations, and growth opportunities associated with this position.

Arbeidsvoorwaarden

TenneT offers you the opportunity to contribute to a sustainable energy future. Together with colleagues, partners, and stakeholders, you will work on innovative solutions that enable the energy transition. We provide an environment where your growth is central.

We offer you:

• Permanent contract with a two-month probation period, based on 40 hours per week.
• 43 vacation days per year.
• Solid pension via ABP: TenneT pays 70% of your premium.
• Additional benefits such as health insurance, internet, and sports compensation.
• Hybrid working, including an internet and home office allowance.
• Support for your vitality, with a contribution to a sports subscription and health insurance.
• Development opportunities through TenneT’s training programs to continue expanding your knowledge and skills.

A pre-employment screening is part of the process.