Trainee (Process improvement in KPI delivery)

The European Medicines Agency (EMA) is a decentralised agency of the European Union (EU), located in Amsterdam. It is responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU.

Traineeship: Process improvement in KPI delivery

Traineeship in the Data Governance and Analytics Office (CTIS Business Intelligence)

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme, or PhD students or Master's students (who possess a previous degree), who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe. The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience.

Placement description

We are looking for a trainee in the Data Governance and Analytics Office.

Specific objectives and projects

The European Medicines Agency (EMA) plays a key role in ensuring the quality, safety and efficacy of medicines used across Europe. One of the systems under the EMA responsibility is the Clinical Trials Information System (CTIS), which supports the entire lifecycle of clinical trials in the EU/EEA. As the system continues to evolve, EMA is strengthening its analytical capabilities to better monitor trends, improve transparency, and support data-driven decision-making. Business Intelligence (BI) is at the heart of this transformation. By turning complex data into clear insights and accessible dashboards, BI enables regulators, policymakers, and the public to better understand the clinical trial landscape.

As a trainee, you will join a dynamic team focused on enhancing how EMA creates, automates, and maintains dashboards and reports produced from the CTIS Business Intelligence environment. You will have a chance to contribute to a highly visible project with real impact on public health and regulatory decision-making. Your main project will involve:

• Developing and improving interactive dashboards using Microsoft Power BI, helping transform CTIS data into meaningful visual insights.
• Supporting the design of automated reporting solutions, reducing manual work and increasing efficiency across the organisation.
• Creating clean, well-structured Markdown-based reports to support publication, documentation, and internal communications.
• Participating in data quality checks and data preparation workflows, ensuring accuracy and consistency in the dashboards.
• Collaborating with data analysts, business users, and IT teams to translate reporting needs into intuitive business intelligence solutions.
• Contributing to the evolution of BI standards and best practices within the team.

Learning outcomes

During this traineeship, the trainee will work within the environment of the Clinical Trials Information System (CTIS) and its Business Intelligence (BI) capabilities, used by the European Medicines Agency (EMA) to monitor and analyse clinical trial activity across the EU. The trainee will be exposed to real regulatory data, modern BI tools (i.e. Microsoft Power BI), and automation technologies (i.e. Databricks and Python), gaining hands-on experience in a highly relevant public health and digital-innovation context. The selected candidate will develop practical skills in Business Intelligence, including the creation of Power BI dashboards, automated reporting workflows using Microsoft Power Automate, and Markdown-based documentation. The trainee will gain an applied understanding of data quality, analysis and visualisation, as well as insight into how CTIS data supports EMA’s regulatory activities. In line with EMA’s traineeship competency framework, the trainee will strengthen their digital and analytical capabilities, improve their communication and teamwork skills, and enhance their ability to work proactively in a multicultural, multidisciplinary environment.

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

1. Enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway.
2. Possess a university degree in data science (minimum of three years or more) that must have been obtained between 6 May 2025 and 6 May 2026 or be a university student on an Erasmus+ or a similar programme or a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before.
3. A thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of the Common European Framework for Languages.

Additional skills

Practical experience in Power BI and Python.

Behavioural Competencies

You will demonstrate the following behavioural competencies:

• Communication skills
• Interpersonal skills
• Working with others
• Adaptability
• Research and analytical skills
• Learning and development

Conditions of traineeship

The traineeship is offered for 10 months (1 October 2026 – 31 July 2027) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of €2,049.77 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

What do we offer?

• Meaningful work contributing to protecting the health of every individual and animal in Europe within multinational, multidisciplinary team
• Development opportunities (e.g. internal mobility, mentoring, peer coaching, career reflection programme, etc.)
• Work-life balance (flexible working arrangements, teleworking, generous annual leave plus official holidays)