Trainee (Leveraging Administration for Automation, AI and Digitisation)

The European Medicines Agency (EMA) offers a traineeship placement in the Leveraging Administration for Automation, AI and Digitisation Office, based in Amsterdam.

The European Medicines Agency (EMA) is a decentralised agency of the European Union (EU), located in Amsterdam. It is responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU.

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students (who posses a previous degree), who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe.

Placement description

We are looking for a trainee in the Leveraging Administration for Automation, AI and Digitisation Office.

Specific objectives and projects

The traineeship position is part of the A‑Division’s digitalisation working group, LEAAAD (Leveraging Administration for Automation, AI and Digitisation). The trainee will directly contribute to the development and implementation of an identified AI‑driven solution (TBC) aimed at simplifying and optimising administrative workflows within the EMA’s Administration Division as per digitlisation roadmap.

This role offers hands‑on experience in project delivery and exposure to practical applications of AI in a regulatory environment.

Key responsibilities include:

• Contributing to the planning and coordination of the selected AI project, including design, testing, and rollout activities.
• Gathering and analysing business requirements to align the AI solution with operational needs and process improvement goals.
• Collaborating with LEAAAD members and divisional teams to ensure effective integration and adoption of the AI tool.
• Participating in data preparation, model evaluation, and performance monitoring tasks to ensure quality and accuracy.
• Documenting outcomes, lessons learned, and recommendations for future AI or automation initiatives within the division.

Learning outcomes

The trainee will benefit from the following learning outcomes:

• Understand how AI and automation can be applied to streamline administrative processes in an EU agency.
• Translate business needs into concrete AI solution requirements (user stories, use cases, basic acceptance criteria).
• Gain hands-on experience in the lifecycle of an AI project: problem definition, experimentation, testing, implementation, and iteration.
• Learn to collaborate effectively with multidisciplinary stakeholders in a project setting.
• Develop practical skills in using AI tools or platforms relevant to the chosen initiative (e.g. bots, LLM-based assistants, workflow automation tools).
• Build competencies in documenting AI project decisions, assumptions, limitations, and lessons learned for future reuse and governance.
• Strengthen communication skills by presenting AI project progress, outcomes, and benefits to non-technical audiences.

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

1. Enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway.
2. Possess a university degree (minimum of three years or more) that must have been obtained between 6 May 2025 and 6 May 2026 or be a university student on an Erasmus + or a similar programme or a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before.
3. A thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of the Common European Framework for Languages.

Additional skills

• Knowledge of Python: data cleaning (Pandas, NumPy), data visualization (Plotly) and data validation (Pydantic/Regex)
• Knowledge of PowerBi (desired)

Behavioural Competencies

You will demonstrate the following behavioural competencies:

• Communication skills
• Interpersonal skills
• Working with others
• Adaptability
• Research and analytical skills
• Learning and development

Conditions of traineeship

The traineeship is offered for 10 months (1 October 2026 – 31 July 2027) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of €2,049.77 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

What do we offer?

• Meaningful work contributing to protecting the health of every individual and animal in Europe within multinational, multidisciplinary team

• Development opportunities

  (e.g. internal mobility, mentoring, peer coaching, career reflection programme, etc.)

• Work-life balance

  (flexible working arrangements, teleworking, generous annual leave plus official holidays)