Management Support Officer

In this role as a Management Support Officer, you will provide high-impact operational support to the Managing Director & Marketing Lead and the Bayer Medical Care Leadership team. You are responsible for end-to-end administrative and organizational support, ensuring cross-functional alignment, driving operational excellence, and enabling smooth adoption of new processes and ways of working. By enabling seamless communication and coordination, you help accelerate Bayer Medical Care B.V.’s transformation agenda and free leaders to focus on strategic decision-making.

Tasks and responsibilities

• Management support: Prepare summaries, reports, and presentations on behalf of the Managing Director and leadership team to keep meetings focused on priorities and enable efficient decision making.
• Event & visitor management: Manage the Centre of Excellence and coordinate visiting transversal/cross functional teams throughout the year, handling venue logistics, catering, materials, and on site operational arrangements.
• Project coordination: Coordinate cross functional initiatives and events, facilitate collaboration across teams and regions, and follow up to ensure timely delivery.
• Cost & budget management: Oversee marketing P&I (promotional & incentive) administration and monitor related spend; process invoices, track expenditure against budgets, and support cost control activities.
• Process & system management: Execute mandatory Bayer processes such as contract management, purchase requests, and order processing; submit requests, create management overviews, troubleshoot and resolve errors, and update records.
• Systems support & escalation: Serve as first point of contact for questions about enterprise systems, provide user guidance, escalate technical issues, and liaise with system owners to ensure timely resolution.
• Schedule management: Coordinate calendars, appointments, and travel for the Managing Director and other leaders; proactively advise on priorities, resolve scheduling conflicts, and recommend solutions to optimize time.
• Governance & compliance: Maintain accurate records, ensure compliance with internal policies and approval workflows, and support audits or ad hoc governance requests.
• Perform additional administrative and project tasks as required to support leadership and organizational priorities.

Are you in for a new challenge in an innovative, digital environment? Would you like to work for a department that is very ambitious and wants to become the solution provider in Radiology?

Our business unit Radiology is part of our Pharmaceuticals division. At Bayer, we understand the importance of accurate diagnosis. By providing products and tools that help enhance medical images and increase diagnostic confidence, we make a strong impact on the field of Radiology. Let’s join our forces!

Who you are

• Bachelor-level working and thinking skills with more than 8 years relevant experience.
• Proven experience as an Executive Assistant in healthcare, life sciences, or multinational/matrixed organizations, supporting senior leaders.
• Strong organizational skills and excellent written and verbal communication; able to prepare clear briefings, reports and presentations.
• Clear customer focus, anticipates stakeholder needs and delivers responsive, service oriented support.
• Maintains confidentiality and professionalism; handles sensitive information with discretion and integrity.
• Experience working with multiple AI tools.
• Proficiency in Microsoft Office and collaboration platforms.
• Ability to manage multiple priorities in a dynamic environment, adapt to changing demands, and meet tight deadlines.
• Champions VACC and DSO behaviours, aligning actions and decisions with the organisation’s expected conduct and values.
• Fluent in Dutch and English; additional languages are an advantage.
• Proactive, resourceful and willing to take on new initiatives to improve processes and support leadership effectively.

What Bayer offers you

As a modern employer, we take care of our employees and help them find a balance between career development opportunities and personal life planning. We offer our employees a wide range of career prospects, a modern working environment and competitive compensation. Bayer employees benefit from great employment conditions, such as:

• A gross monthly salary between €3761 and €4701 based on a 40-hour workweek, depending on your education and work experience.
• An additional 8% holiday allowance, year-end premium, and a bonus (based on company results).
• 34 days of leave.
• You have the option to work from home, but we expect you at least 2 days per week at the office.
• If you work from home, Bayer provides the required tools and a monthly internet allowance.
• A solid retirement plan and bicycle lease plan.
• An inspiring working environment with professional and committed colleagues.
• A successful innovative organization with international career possibilities.
• Challenges and possibilities to learn and to develop.
• At Bayer, we value your well-being. We offer support via our employee assistance program and provide various tools and initiatives to enhance your well-being.

We do not accept any unsolicited applications via agencies.

This vacancy is being advertised internally and externally at the same time. If equally qualified, an internal candidate will be given priority.