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Executive Assistant

Posted 9 Oct 2025
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Work experience
3 to 10 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Flow Traders is seeking a highly capable and proactive Executive Assistant to the Management Board at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support to our executives, ensuring the seamless operation of board activities and enabling the Management Board to focus on key business priorities and global decision-making.

You will work alongside our CEO’s EA and will be a trusted partner, managing complex schedules, coordinating cross-border communications, and anticipating needs before they arise. The ideal candidate thrives in a fast-moving trading environment, brings exceptional attention to detail, and has the confidence and professionalism to operate at the highest level.

What you will do

  • Provide comprehensive, confidential support to the Management Board, managing dynamic calendars, communications, and travel arrangements across multiple time zones.
  • Serve as the primary liaison between the Management Board, internal teams, and external stakeholders, ensuring professional and seamless communication.
  • Anticipate operational needs and proactively identify solutions to ensure efficiency and uninterrupted workflow.
  • Prepare meeting materials, pre-reads, presentations, and agendas to ensure executives are fully informed and ready for all engagements.
  • Coordinate complex international travel logistics and itineraries.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Process expenses, invoices, and approvals accurately and promptly.
  • Provide responsive support outside standard hours when necessary, reflecting the global and time-sensitive nature of trading.
  • Support the organization of board meetings, offsites, and strategic projects in collaboration with the Corporate Secretary.
  • Build strong relationships across the Amsterdam and international offices to ensure alignment with Management Board priorities.
  • Facilitate effective communication and collaboration between departments, stakeholders, and external partners.
  • Assist with cross-functional projects and initiatives led by the Management Board.

What you need to succeed

  • Proven experience supporting C-suite or Management Board executives, ideally within financial services, trading, or technology-driven organizations.
  • Exceptional organizational and prioritization skills, with the ability to manage multiple complex tasks under pressure.
  • Excellent written and verbal communication skills in English; additional languages are a plus.
  • High level of discretion, integrity, and professionalism in handling confidential information.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, SharePoint).
  • Proactive, adaptable, and able to anticipate needs and take initiative independently.
  • Comfortable working in a fast-paced, international, and high-performance environment.
  • Team-oriented mindset with a ‘roll-up-your-sleeves’ attitude.
  • Confident and highly organized under pressure.
  • Detail-oriented with exceptional follow-through.
  • Proactive problem-solver with a strong sense of ownership and accountability.
  • Strong interpersonal and communication skills, able to interact with senior stakeholders across all levels.
  • Flexible and responsive to shifting priorities in a global trading business.
  • Discreet, dependable, and resilient with professional maturity.

What We Offer

No matter where you’re based, we offer great perks and benefits.

Attractive Compensation

Remuneration package comprised of a base salary and a discretionary variable component.

Continuous Learning and Development

Dedicated academy with endless personal and functional development opportunities.

Exceptional Events and Social Activities

Annual company trip, holiday parties, family and sports events. There is something for everyone!

Employee Foundation

Volunteer programs for employees and charity support initiatives through the Flow Traders Foundation.

Global Rotations Opportunities

Opportunities to work in different locations to support personal growth within the company and develop your career.

Great Global Locations

Vibrant working environments, furnished with lounges, bars, gaming areas and offering lunches and coffee.

Wellness and Healthy Culture

Active lifestyle promoted by offering sports, healthy food and wellbeing programs.

Working with Great Minds

Informal working environment, with a focus on direct and open communication, entrepreneurial spirit and a driven atmosphere.

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.

Flow Traders' Offices: Amsterdam (headquarters), New York and Singapore
Number of employees: 300
Position: Junior Trader
Website: www.flowtraders.com
Flow Traders, named “ETF Market Marker Europe" by the Annual Global ETF Awards for the last eight consecutive years is an international leading trading house. Founded in 2004 and headquartered in Amsterdam with offices in New York and Singapore, Flow Traders…


Flow Traders' Offices: Amsterdam (headquarters), New York and Singapore
Number of employees: 300
Position: Junior Trader
Website: www.flowtraders.com

Flow Traders, named “ETF Market Marker Europe" by the Annual Global ETF Awards for the last eight consecutive years is an international leading trading house. Founded in 2004 and headquartered in Amsterdam with offices in New York and Singapore, Flow Traders trades equities as well as derivatives, currencies and bonds on exchanges around the world.

Flow Traders is a privately held financial firm that keeps pace with global markets. Our business expands each day by adding new products across an ever-broadening range of markets around the globe.

Flow Traders stays ahead of the competition by focusing on technology and niche competencies in markets where every second counts. This requires access to the best information and the ability to respond instantly. To achieve this, Flow develops its own software in-house. Our team of software developers works in partnership with experienced traders to identify and execute tomorrow's strategies, making Flow a daily pioneer in professional trading.

Team effort
In order to maximize our performance and facilitate our international growth, Flow Traders heavily invest in our employees. The backbone of our success is the collection of creative doers, thinkers, and above all, believers who form our company. We at Flow believe in the team effort and value our people.

The Junior Trader Position
As a trader with Flow you manage and optimize our daily position (pricing and trading) in a wide range of financial products, including equities, bonds, derivatives and complex structured products. You formulate innovative trading strategies and – in close collaboration with our software engineers – develop trading models and tools that you will implement on the trading desk.

Training & Development
Because of the specific nature of the work-environment, we do not expect you to plunge headfirst into your new job. Instead, you will start by following in a three months intensive in-house training program that covers all the intricate details of the trading processes. As a member of an informal team, you will then gradually take on more responsibilities, start monitoring markets and only then start making split-second portfolio adjustments that are at the heart of our success. From trading to devising tactics, and from contributing to new tools to implementing actual programs: you help shape our trading strategy.

What we offer
Flow Traders offers you an exciting job and lots of opportunities within the most dynamic of environments with an excellent compensation package. We provide our employees with the best working environment, the latest technology and continuous support.

Finance & Banking
Amsterdam
375 employees