Assistant Office Manager

Assistant Office Manager

Join our team as a part-time Office Manager Assistant (3 days/week), working side-by-side with our Office Manager. Play a pivotal role in ensuring the smooth operation of our office environment. As a proactive and hands-on individual, you'll be responsible for various administrative tasks and office management duties. If you thrive in a dynamic environment, enjoy being the go-to person for office-related tasks, and are ready to make a positive impact, we encourage you to apply for this exciting opportunity.

Your profile

Hosting:

• Assist in preparing for business unit visit events on and offsite.
• Extend a warm and professional welcome to guests.
• Arrange and set up catering for guests.
• Support monthly ‘borrels’, off-site events, gifts, and office parties for staff.
• Aid the onboarding of new staff.

Administration:

• Register sickness and manage employee sick leave records.
• Enter receipts and manage cardholder responsibilities on designated days.
• Make ad-hoc online purchases within the approved budget.
• Organize and maintain documentation and contracts.
• Manage the laptop and hardware inventory, ensuring accuracy and availability.
• Using MS software to prepare PPT and create Word docs and Excel documents.

The Office:

• Monitor and track all incoming mail and deliveries, including hardware, ensuring timely distribution.
• Procure equipment, stationery, groceries, and technical supplies according to requests.
• Coordinate with on-site contractors, documenting progress in Jira.
• Assist in office cleaning projects, recycling initiatives, and sustainability efforts.
• Ad-hoc research for venues, vendors, and office initiatives.

Your profile

Can-do attitude and willingness to be hands-on in various tasks.

• Ability to work independently.
• Tech-savvy is a big plus.
• Attention to detail.
• Warm and professional attitude.
• Service-oriented mindset.
• Comfortable with physical tasks such as cleaning projects.
• Fluent in English. Dutch will be a plus.

Why us?

At Clay, we are encouraged to build ourselves along with our fast-growing company. This can be through training, coaching, conferences, and more. We grow together! Everyone on this team has a voice, we support each other's curiosity, and we’re encouraged to not only participate and speak up but also to lead and drive.

Working at Salto CloudWorks

Working at Clay means becoming a ‘Brick,’ which means joining an international team of passionate professionals (we’re proud to say our fairly small team has 35 nationalities) who take the initiative, own responsibility, and share expertise.

About us

Salto CloudWorks is a wireless, cloud-based smart lock technology company founded in 2012 and based in Amsterdam. We are a close team made up of developers, technology lovers, and innovative thinkers and locking technology is our business. We offer the only wireless smart lock platform, called SALTO KS, that allows other companies to create and offer their own smart lock solutions.