Senior Personal Assistant

Senior Personal Assistant Opportunity

The impact you'll have in this role:

We are looking for a highly organized and proactive Senior Personal Assistant to provide essential support to our CEO and CRO. This role is pivotal in optimizing time, improving efficiency and enabling leadership to focus on strategic priorities.

Why is the position interesting for you?

• Work directly with inspiring leaders and be a crucial part of a growing scale up company.

• Make a tangible impact by improving efficiency and productivity at the highest level.

We are a mission-driven scale-up and believe education is key to facing the future challenges of society and achieving our full potential as individuals. The success of today's education depends on teachers turning the flame of curiosity into lifelong learning and critical thinking. FeedbackFruits builds technology supported learning activities to facilitate this transition in education.

Job Responsibilities:

Calendar Management

• Manage and coordinate the CEO and CRO’s complex calendars, scheduling meetings, travel and appointments.

• Optimize time management by prioritizing engagements and ensuring seamless coordination.

• Act as a gatekeeper, handling incoming requests and ensuring executives’ time is used effectively.

• Manage email inboxes, flagging priorities, drafting responses, and ensuring timely follow-ups.

Priority Coordination

• Assist in prioritizing tasks and projects to align with business objectives.

• Proactively follow up on outstanding items, ensuring deadlines are met.

• Handle ad-hoc requests with efficiency and discretion.

• Provide general administrative support to the Senior Leadership Team (SLT) as needed.

Meeting & Event Support

• Prepare agendas, briefing materials and presentations for meetings.

• Attend meetings when required, take detailed minutes, and track action items.

• Support in the organization of executive events, team offsites, and stakeholder engagements.

Communication

• Draft, review, and manage emails, reports, and presentations on behalf of the executives.

• Handle confidential and sensitive information with discretion.

• Act as a key liaison between the CEO, CRO, and internal/external stakeholders.

Qualifications:

Scaleups can provide phenomenal learning and development opportunities but can also be a hectic environment at times. You must fit in such a climate and don’t mind constantly implementing changes and process improvements, and to go the extra mile on a regular basis and feel comfortable with some uncertainty.

• 3-5 years experience as a Senior PA, Executive Assistant, or similar role supporting C-suite executives.

• Strong organizational and multitasking skills with a proactive approach.

• Excellent communication in English. Dutch is a plus.

• Proficiency with Google Workspace (Docs, Sheets, Slides, Drive).

• High level of discretion and confidentiality.

• Strong problem-solving skills and attention to detail.

FeedbackFruits is committed to building a diverse team and encourages applications from candidates of all backgrounds. We welcome and value unique perspectives and experiences.