Facilities Coordinator

IDEXX is seeking an enthusiastic, hands-on Facilities Coordinator, to be based in Wetherby, United Kingdom. This is an exciting opportunity for an experienced Facilities professional who is not afraid to take on responsibility, shows initiative and can improve our business.

The Facilities Coordinator, supervised by the Facilities Manager UK, will be responsible for all facilities services in our laboratory in Wetherby. The aim is to achieve operational agility and flexibility, high employee engagement, cost excellence and safe & sustainable FM operations.

To ensure that IDEXX Facilities infrastructure, processes, and services meet the evolving needs of the business, we will be a strategic partner and service provider of choice for the business teams. We will strive to achieve operational agility and flexibility, high employee engagement, cost excellence, and safe, sustainable operations.

In this Role you will:

• Provide point of internal customer contact for facilities support and services

• Responsible for receiving, dispatching and following up on (maintenance) work orders

• Maintaining building and installation maintenance schedules

• Manage and monitor operational FM services and drive continuous improvement

• Manage site related risks and support business continuity activities

• Provide local project management for capital projects (in conjunction with Facilities Project Managers and the UK Facilities Manager) and manages small projects (such as internal office moves) independently

• Responsible for administrative facilities tasks (e.g. soliciting quotes for services, invoice verification, purchase order creation and updating work orders )

• Manages relations with 3rd party suppliers (e.g. maintenance, cleaning, waste handling, grounds & gardens etc.) whilst complying with IDEXX screening standards and purchasing procedures

• Performs building audits to identify the need and/or opportunity for maintenance & repair and keeping the building in a nice and tidy appearance to meet IDEXX H&S Standards

• Responsible for tracking maintenance services, asset renewal and spare parts availability

• Ensures compliance and enforcement of norms, regulations and internal H&S procedures

• Manages stock and stores of facility & office supplies

• Manages Safety and Security

• Support the Quality Department in compliance on management standards

• Being ‘on call’ to respond to after hours alarms or coordination of some activities when required to minimize disruption to normal operations

• Participate in FM services contract negotiations and related agreements

• Supports technology implementation (e.g. space management modules, CMMS system, energy monitoring and work order systems)

• Participate where applicable as a member or provide update to several committees e.g. Green Team, Social, H&S Emergency Response

What You Will Need to Succeed:

• Bachelors degree in preferably Facilities Management, Engineering or business administration

• At least 3 years proven experience in Facilities Management

• Experience in maintenance of assets and building installations

• Strong organizational skills

• Ability to manages several workstreams simultaneously and efficiently

• Ability to lead multi-disciplinary and to lead without authority

• Ability apply problem solving skills and techniques

• Strong knowledge and understanding of business needs with ability to establish and maintain high level of customer trust and confidence

• Ability to perform root cause analysis and problem resolution

• Ability to prepare reports and presentations

• Expertise in setting and managing customer expectations

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. 🐾

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let’s pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.