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Payroll Specialist

Posted 6 Feb 2025
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Work experience
1 to 5 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Payroll Processing

  • Understand, explain, and apply payroll and benefit policies, principles, legislation and collective bargaining agreement / Workers Council provisions;
  • Verify completed payroll and review reports for accuracy and completeness before distribution;
  • Prepare manual payroll cheques in compliance with established corporate procedures and update the payroll system for accuracy;
  • Liaise with payroll provider to handle all system issues and required programming and updates;
  • Complete system administration for the full set up of new Earnings, Deductions or Memo codes in payroll systems as required;
  • Responsible for ensuring the integrity of payroll data, including consistency between local payroll and Workday, including but not limited to salary, other remuneration, hire and termination dates;
  • Preparation and distribution of employee communication regarding payroll;
  • Support in handling expatriate issues regarding payroll and benefits;
  • Align with the Finance department to ensure consistency in definitions, correct payroll ledger allocation and reporting into M3 and related systems.

Reporting

  • Conduct required or necessary research (through government contacts, internet research etc.) to provide accurate, current and verifiable information, guidance and assistance to employees on payroll related subject matters;
  • Prepare remittances and reconcile payroll deductions such as union dues, charity, statutory deductions, pension, all 3rd party deductions, and government filings;
  • Manage, complete and reconcile all payroll Year End Tax Summaries (Federal & Provincial/State), timely filing and distribution of annual Tax Forms, Provincial/State Health Tax Returns, Workers Compensation year end returns;
  • Complete and file the required documentation to the Employment Insurance Commission for the renewal of Federal / Provincial / State reduced employment insurance rate;
  • Perform Pension & Insurable Earnings Reviews (PIER) review and assist in audits as required.

Policy and Process Development and Preparation

  • Align with the global Standard Operating Procedure (SOP) on executing payroll processes;
  • Be a Company liaison with Governmental Tax body, and all required government and third party agencies, relating to payment of deductions and premiums;
  • Handle various testing for payroll incidents or enhancements. The testing will include payroll earnings, taxes deductions calculations, benefits calculations and end-to-end detailed review of testing results;
  • Review and analyze current Workday integration and payroll procedures in order to recommend and/or implement changes leading to best practice.

QUALIFICATIONS AND EXPERIENCE

  • College diploma in accounting, business administration, HR or another relevant field
  • Payroll certification in local jurisdiction or working towards
  • Additional knowledge by education or experience in the field of expertise
  • 1-5 years relevant experience in field of expertise
  • Communication and written skills in both local language and English
  • Good communicator, building relationships, able to make connections between various internal and external contacts
  • Clear oral and written skills, effective questioning and active listening. Adapts his/her communication style when necessary
  • Able to provide suitable guidance and advice for different audiences
  • Able to work as both a team player and independently, with minimal supervision.
  • Proven ability to manage time effectively, keep overall view of area of expertise including of future developments
  • Strive to operational excellence and high quality, work in transparent and efficient way
  • Analytical, problem solving, critical thinking and decision-making skills

SHV originated in 1896 in the Netherlands from a merger between a number of large coal trading companies. After the decline of coal as the primary source of energy, halfway through the twentieth century, SHV decided to diversify and move into other business areas.
SHV is present in 56 countries on all continents and employs approximately 60,000 people. For more information, please visit: www.shv.nl

Finance & Banking
Utrecht
10,000 employees