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Legal secretary & Billing Assistant

Posted 17 Jul 2024
Work experience
0 to 7 years
Full-time / part-time
Job function
Degree level
Required language
Dutch (Fluent)

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Job Description

Your day to day tasks will include:

  • Billing activities
    • Produce invoices in coordination with the Global Financial Markets department's lawyers and secretaries and the central billing team.
    • Be part of WIP and debtors' meetings and ensure appropriate follow-up with lawyers or the central billing team.
    • Open matters and enter all relevant data into billing system.
    • Verify reliability of draft invoices and ensure compliance with the agreed financial arrangements.
    • Finalize and issue invoices in close collaboration with the central billing team.
    • Send invoices to clients.
    • Collect and sort all invoice, credit, bill, and order statements.
    • Answering incoming phone calls and email enquiries in respect of the invoicing process and follow up with our billing department.
  • Follow up of payments
    • Monitor payment deadlines together with the CE collection hub.
    • Be a contact person for the invoices' follow up and manage client questions.

Monitor and analyse the financial aspects of the client files in collaboration with the partners and the finance department


  • Ideally a first experience in an administrative or billing assistant position, in a law firm or with an international service provider.
  • Bachelor or Master's degree in administrative assistance, secretarial field or accounting.
  • Fluency in French and English, German or Luxembourg are a plus, any other European language would be appreciated.
  • Good knowledge of Microsoft suite and the ability to quickly learn other IT systems (experience with various e-billing systems is considered an advantage).
  • Dynamic and "willing to learn" attitude.
  • Ability to prioritise workload and to work well under pressure.
  • Flexible and able to work as part of a team in a confidential manner.

Company Description

We are one of the largest international law firms in the world. With over 33 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work. Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them. You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations.

But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all our teams.

Whichever area of the business you join, you’ll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet. With around 130 lawyers and 15 Partners, the Luxembourg office of Clifford Chance is a leading player in the Luxembourg legal services market.

Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you are heading, Clifford Chance is where you can be true to your ambitions.

We have a great opportunity for a Billing Assistant for our Luxembourg office. At Clifford Chance, you will be joining one of the world's leading law firms with 31 offices widespread across the globe, which uniquely places us to best advise market-leading clients on complex deals that frequently headline commercial and financial news. We offer our clients a truly international perspective as well as our people a stimulating and expansive career trajectory. Whichever area of the business you may join, you will become an integral part of an innovative, diverse, and ambitious team of people.

As a Billing Assistant you will be joining the Global Financial Markets department at Clifford Chance, where you will be responsible for will take care of all aspects of invoicing.

Additional Information

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Apply here. Find out more about our inclusive culture here.

Clifford Chance is één van de meest toonaangevende en vooruitstrevende advocatenkantoren ter wereld. Op ons kantoor in hartje Amsterdam werken ruim 330 advocaten en niet-juridische collega's aan gecompliceerde internationale transacties en opdrachten voor eveneens toonaangevende Nederlandse en internationale ondernemingen, financiële instellingen, investeerders en internationale organisaties.

Active in 23 countries
300 employees
50% men - 50% women
Average age is 38 years