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Project Management Officer

Posted 14 Jun 2024
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Work experience
2 to 4 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?

We are currently recruiting for a PMO, Data Management & Regulatory reporting for our offices in Amsterdam.

MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.

For more than 50 years MBE offers commercial banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches, in Central and South of Europe. The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and non-Japanese customers' needs.

The MBE subsidiary based in The Netherlands is a growing network of branches, managed from Amsterdam.

Our vision? To become the world’s most trusted financial group. You’ll help us achieve it.

Purpose of the role:

The PMO is responsible for supporting the Project Managers in his/her role to coordinate and manage all aspects of Data Management & Regulatory reporting implementations according to the established time schedule. The new PMO will be directly assigned to the largest (strategic) project of MBE (started this year).

Key Responsibilities:

  • Builds and maintains a platform for collaboration and information sharing.
  • Monitors project progress and intervenes pro-actively; escalates if appropriate.
  • Sees to a timely and thorough preparation of documentation, meetings etc.
  • Prepare power point packs for formal meetings like steerco's and committees and/or review steerco packs produced by PM
  • Organize logistics: onboarding of new project resources, organize and plan recurring (steerco meetings) and ad hoc meetings, capture and share minutes of the meeting, align with senior secretaries in case Management Board members are involved
  • Ensures compliance with in-and external regulations.
  • A can-do attitude and commercial mind-set with experienced in working to targets and is not afraid to get their hands dirty where necessary.
  • Overseeing a fast-paced project portfolio with the ability to optimize and or offer support to guarantee timelines and requirements are met.
  • Coordinate the project management team and delegate tasks.
  • Ensure, establish and maintain the Project Management Standards, and best practice, ensuring that project is executed efficiently.
  • Monitor expenditures and create detailed reports for steerco and/or upper management
  • Administration miscellaneous like monitoring of time capturing by project members
  • Follow up on outstanding requests with Service Desk

Education and work experience:

Master’s degree and 2 years of experience as a Project Manager Officer and/or PMO lead, in the financial industry.

Technical Skills and Knowledge requirements

The function also requires knowledge and understanding/experience of / with the bank's business, policies, rules and guidelines.

The candidate has a deep understanding of and/or advanced skills in:

  • Project Management (from planning to evaluation).
  • End-to-end processes and front office workflows.
  • Change Management (tools and methodologies such as SWOT, gap analyses etc.) .
  • Working in an international matrix organization .
  • Communication (verbal and written)
  • Planning and organization (solving problems, managing relations and short timelines).
  • Common IT applications

Project Administration support tasks

  • Plan, organize, update and steer actions for project implementations.
  • Support on developing project deliverables based on requirements.
  • Linking pin within the team and to other stakeholders.
  • Organize and facilitate meetings.
  • Support on HR related (administrative) activities.
  • Check and prepare material as needed for project activities.
  • Design and update a range of schedules and action lists.

Personal requirements:

Integrity and Responsibility

  • Balance Risk with Opportunity
  • Customer Focus
  • Demonstrate Global Perspective

Professionalism and Teamwork

  • Drive For Results
  • Collaborate and Build Partnerships
  • Communicate Effectively and Professionally

Challenge Ourselves To Grow

  • Influence and Inspire Others
  • Lead Change & Seek Continuous Improvement
  • Think Strategically
  • Manage and Develop Talent

What do we have to offer:

We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

  • We take into account your home situation and your ambitions and help you to balance work and private life.
  • Monthly team events.
  • To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.

Besides that we will offer you:

  • Gross salary based on experience and consistent with the market
  • 8% holiday allowance and 13th month payment.
  • 30 vacation days per year. Optional you can buy 15 additional days.
  • Commuting allowance based on annual public transport 2nd class, most economical way, or € 0,23 per km with a max of 75km one way.
  • €5,00 net remote working compensation per day, with a maximum of €60,00 per month.
  • Possibility to order a mobile phone (up to €800,-)
  • Possibility to order Office Equipment’s for the home office, (up to €500,-)
  • Remote Working Policy i.e. Working From Home (WFH) and Remote Working in another Country.
  • Bicycle plan (fiscal benefit)
  • Company fitness (fiscal benefit)
  • Mental health workshops and budget for external courses (i.e. Dutch language classes).
  • Employee contribution towards Pension insurance (max 5%, currently 2%), our pension scheme is based on a defined contribution scheme.
  • Training & development possibilities paid by the bank

Additional information:

Acquisition in response to this vacancy is not appreciated.

The role is based in the Netherlands. All candidates need to be willing to relocate to the Netherlands. Internal employees will be supported in case of relocation.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to Japanese and Global Multinational Corporate clients worldwide.
The goal is to be among the top performing foreign-owned banks operating in The Netherlands.

Investment Banking
Amsterdam
Active in 5 countries
800 employees
60% men - 40% women
Average age is 45 years