Programme Officer (Transformation initiatives programmes)

EMA is creating a Reserve List for a Programme Officer (Transformation initiatives programmes) to provide support to transformation programmes, in line with the Agency’s programme management methodology.

In this role, you will collaborate closely with the Project Management Specialist and other team members to deliver programme and project objectives, coordinate multidisciplinary teams, and act as a key interface between operational workstreams and their key stakeholders. The set of skills required for the position is focused on the coordination of transformation initiatives, including process redesign and transformation.

Working in a dynamic environment, the Programme Officer ensures effective coordination between business units, technical teams, and external and internal stakeholders, contributing to the successful delivery of projects and programmes targeting established strategic objectives. Such programmes may support the implementation of the division’s digital transformation strategy, data governance, or process automation programmes.

About this position

In this job you will:

• Facilitate collaboration between business and technology stakeholders, internal and external.
• Contribute to the work of the Data Protection Officer in assuring the implementation of “data protection by design and by default” in the Division’s processes.
• Manage collaboration tools used to structure and track project or programme backlogs and deliverables, such as ADO, Miro, Microsoft Planner, and Microsoft Project.
• Coordinate and support multiple projects or initiatives simultaneously.
• Analyse and present information clearly through reports, presentations, or dashboards.
• Plan and monitor project tasks, including tracking deliverables, timelines, and risks.
• Contribute to the drafting of digital transformation strategies and their implementation plans.
• Coordinate the business analysis activities in preparation of process automation activities.
• Organise and plan ceremonies and programme or project events, managing competing priorities.
• Assist Subject Matter Experts (SMEs) in the development of operational dashboards and applications to automate workflows and processes.

Eligibility criteria

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

General conditions:

1. Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway.
2. Have a thorough knowledge of English, at least level C1, and a satisfactory knowledge of another official language of the European Union, at least level B2.
3. Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific condition:

1. A level of education which corresponds to completed university studies of at least three years attested by a diploma that must have been obtained by the closing date of this vacancy notice in fields of business management, information technology, social sciences, economics and finance, international relations, data science, Science, Technology, and Innovation (STI), and other similar areas.

Only eligible candidates will be assessed by the Selection Committee.

You will also need

Experience:

• At least 2 years of experience in analysing and mapping business processes, applying process management methodologies to identify opportunities for improvements.
• Experience in using process modelling and prioritisation methodologies.
• Experience in dealing with internal and external stakeholders in a multicultural and multidisciplinary environment.

Skills and knowledge:

• Good skills in drafting strategic documents, presentations, and delivering them for high-level stakeholders.

Competencies you need to have

Sub-family competencies:

• Managing change and transition — Basic
• Programme and project management — Intermediate
• Applied knowledge — Basic

Grade competencies:

• Adaptability and agility — Intermediate
• Analysing and problem solving — Intermediate
• Coping with pressures and setbacks — Intermediate

Core competencies:

• Ethics and integrity — Basic
• Team collaboration — Intermediate
• Customer centricity — Intermediate
• Results orientation — Intermediate
• Communication — Intermediate
• Cross-cultural sensitivity — Intermediate
• Continuous learning and self-development — Basic

Nice to have

Experience:

• Experience in coordinating and organising programmes in public institutions, participation in multi-stakeholder initiatives, such as organisation- or division-wide strategic programmes, including support and participation in change management activities.

Skills and knowledge:

• Knowledge of Prince2 and / Agile foundation, SAFe, or other equivalent methodologies.

Conditions of employment

In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to candidates.

The successful candidate will be required to relocate to the Netherlands to take up duties.

Who we are

Serving a population of 500 million citizens, we promote and protect public animal health in EU Member States, as well as the countries of the European Economic Area, by ensuring that all medicines available on the EU market are safe, effective and of high quality.

What do we offer?

• Meaningful work contributing to protecting the health of every individual and animal in Europe within a multinational, multidisciplinary team.
• Development opportunities such as internal mobility, mentoring, peer coaching, and career reflection programmes.
• Work-life balance through flexible working arrangements, teleworking, generous annual leave, and official holidays.

Benefits

• Initial 5 year contract with competitive monthly tax-free salary and household and children’s allowances, where applicable.
• Privileges for expatriate staff including expatriation and education allowances, where appropriate, and additional home leave.
• Relocation assistance.
• Excellent health insurance scheme and social benefits.
• Retirement Pension Plan.