Executive Assistant

Boston Consulting Group is hiring an Executive Assistant to provide vital support to Managing Directors and Partners, managing calendars, coordinating travel, and ensuring effective communication.

What You'll Do

Work closely with the Managing Directors and (Senior) Partner, Partner and (Associate) Directors and Partners to have a positive impact on their business performance. Provide comprehensive support to several MDPs leveraging their time to successfully service BCG clients. Represent BCG through professionalism and unique level of service.

The person should demonstrate a high-degree of competence in the following areas: complex agenda management, proactive follow-up on client development, A-Z worldwide travel arrangements, proofreading. Team with other Executive Assistants ensuring synergy in the team’s projects and processes. Collaborate with other Business Service Teams (BST).

• You will provide secretarial support for 2 Managing Director and Partners. This means that you will manage and maintain calendars of those Managing Director and Partners in Outlook; which includes scheduling and organizing internal and external meetings and resolving calendar conflicts as they occur.
• You will coordinate point-to-point travel needs (flights, hotels, cars) and track travel/meeting changes.
• You develop and maintain strong relationships with Executive Assistants of BCG clients.
• You may sort and screen their incoming email. Besides, you will keep contacts up-to-date, handle phone calls, outgoing correspondence in Dutch and English, and produce case related documents and dispatch them if required.
• You are also responsible for submitting and reconciling Timesheets and Expenses for Managing Director and Partners. Furthermore, you will back-up other executive assistants temporarily in their absence.

YOU’RE GOOD AT

• You excel in organizational- and time management skills; you are a structured person.
• You present yourself in a professional manner and you have excellent customer service skills.
• You are able to effectively set priorities and coordinate the workload.
• You anticipate easily to the needs of others and demonstrate a pro-active approach at all times.
• You have the ability to build strong relationships with all levels of staff and clients.
• You may work effectively both within a team and autonomously.
• You have a concise and effective communication style, both oral as written.
• You are a timely, positive and flexible person. Furthermore, you are very accurate and have an eye for detail. Lastly, you treat confidential information appropriately.

What You'll Bring

• You have HBO or WO bachelor degree and 3 – 5 years working experience in an international professional services firm.
• You are computer proficient with Microsoft Office.
• You are fluent in Dutch and English.
• You have excellent organization skills and the ability to work independently.
• You are reliable, professional and pro-active

Who You'll Work With

You will mainly work with Managing Director and Partners, Management and Executive Assistants, other consulting and support staff, international and national clients, and travel agents, vendors and other third parties.