Corporate Legal Assistant (part-time)

This role is part of our Legal Team at DEPT®, a group of passionate colleagues that will feel like friends in no time. You will support the Legal team with various legal and administrative tasks, collaborating with stakeholders across the business in the environment of a leading international agency with the energy of a dynamic local team.

Corporate Legal Assistant

Corporate Legal Assistant (part-time)

JOB PURPOSE

As Corporate Legal Assistant, you will support DEPT®’s Legal Team with a variety of legal and administrative tasks relating to corporate law matters. You will assist with maintaining the corporate database, support with corporate resolutions, handling KYC requests, and providing support in M&A transactions and group restructurings. Collaborating with colleagues across the Legal Team, the wider business and external advisors, you will help ensure smooth and efficient corporate legal operations and processes.

This is a part-time role (2–3 days per week, to be agreed in consultation). You will report to the Head of Legal Corporate & Commercial (EMEA/APAC).

KEY RESPONSIBILITIES

• Maintain and update corporate registers and entity management systems, ensuring accuracy and completeness of all corporate records and filings.
• Assist with the preparation, coordination and execution of board and shareholder resolutions, minutes, and other corporate governance documentation. Handle and coordinate KYC requests and related compliance documentation with internal and external stakeholders and advisors.
• Provide administrative and coordination support for M&A transactions and group restructuring projects, including document management, due diligence coordination and closing administration.
• Provide general legal and administrative support to the Legal Team on corporate law matters.
• Support the Legal Team with tracking various filing deadlines and other statutory obligations. Assist with the maintenance of corporate governance documentation, policies, and procedures.

WHAT WE ARE LOOKING FOR

• Relevant professional experience in a law firm, notary office, or in-house legal department, with exposure to corporate law matters.
• Familiarity with corporate law concepts, including company formations, corporate governance, and restructuring processes. Experience with M&A processes is a plus.
• Experience with KYC processes and corporate administration.
• Strong organizational skills and attention to detail.
• Proficiency in managing corporate databases (preferably Legisway).
• Pragmatic, service-oriented mindset with the ability to manage multiple tasks and priorities.
• Comfortable working independently on assigned tasks, while remaining closely aligned with the Legal Team and under the supervision of Head of Legal Corporate & Commercial (EMEA & APAC).
• Fluent in Dutch and English, both written and spoken.
• Confident communicator who can liaise with internal and external stakeholders and advisors.
• A proactive team player who thrives in a fast-paced, international environment and embraces a dynamic, evolving business landscape.

WE OFFER

• A flexible, hybrid working policy (2-3 days from the office, depending on location) and the opportunity to work from abroad for 13 weeks a year.
• 24 vacation days per year and the possibility to buy an unlimited number of extra vacation days.
• DEPT®/YOU Learning Menu and DEPT®/YOU Special Programs. Develop your skills with courses and programs tailored to your needs.
• Stay happy and healthy with a contribution to your health through the OpenUp platform, gym and wellness discounts, and healthy lunches at the office.
• Get a discount on your lease bike and ride in style. You can also enjoy hassle free-commutes with an NS Business Card.
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021, has been named a Great Place To Work since 2022 in the Netherlands and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big, small, local or global — at DEPT® you’ll get the opportunity to work with all of them. And we celebrate all of our successes together!

WHY DEPT®?

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.