Procurement and financial management analyst

Job vacancy

Procurement and financial management analyst

The position we are recruiting for is situated within the Resources management and administrative services (ADM) unit. The selected candidate will be reporting to the Head of the Financial management sector, under the authority of the Head of the ADM unit.

The jobholder will be responsible for providing expertise, advice and operational support in the planning, implementation and monitoring of procurement and financial procedures essential for the effective execution of the EUDA’s activities and budget.

In this capacity, the jobholder will contribute to the execution of procurement and procurement transactions, other financial transaction and ensure compliance with the applicable regulatory framework, and support internal stakeholders throughout all phases of the procurement and budget lifecycle.

The successful applicant will be requested to perform the following main tasks and responsibilities:

• Provide expertise, advice and support in formulating the EUDA's approach in relation to procurements and the policies required for the execution of its activities and operations;
• Prepare the annual procurement plan;
• Prepare regular monitoring reports on the execution of procurements and contracts, as well as the management of associated databases;
• Provide technical support to relevant project managers and deputy authorising officers for the preparation, execution and management of procurements, contracts and grants, as required according to the applicable rules and procedures and the assigned portfolio;
• Initiate financial operations, specifically those required for the conclusion and implementation of contracts;
• Contribute to the EUDA's responses to relevant questions/issues raised by auditors;
• Interface with relevant stakeholders, including financial actors, project managers and external economic operators;
• Manage and update the information systems used by the EUDA concerning procurement and financial operations.

Eligibility requirements

• Be a national of one of the Member States of the European Union, Norway or Türkiye;
• Have fulfilled any obligations imposed by the laws concerning military service, if applicable;
• Produce the appropriate character references as to the suitability for the performance of the required duties;
• Be physically fit to perform the duties of the post.
• A level of education that corresponds to completed university studies of at least three years attested by a diploma.
• Have at least five years of relevant professional experience starting with the first position occupied after the completion of the diploma or certificate required for admission to this selection procedure, as mentioned above
• Possess a thorough knowledge (mother tongue or minimum level C1) of one of the official languages of the European Union and,
• a proven satisfactory knowledge (minimum level B2) of another of these languages to the extent necessary for the performance of the required duties.

Essential requirements

• At least five years of proven professional experience in the field of procurement and financial operations.
• Proven experience working with financial management systems.
• Professional proficiency in using Office or similar IT applications.