IT Office Management Project Manager

Atradius

The Atradius Group provides trade credit insurance, surety and collections services worldwide, and has a presence through 160 offices in 52 countries. The products offered by Atradius protect companies around the world against the default risks associated with selling goods and services on credit.

At Atradius, we believe in personal development and the Growth Mindset. Our Culture is based on teamwork, reliable accountability, constantly improving and unrivalled service.

Job Purpose:

The Office Management Project Manager is responsible for coordinating and leading all projects related to the creation, refurbishment, or changes to company offices, ensuring alignment with the global strategy and corporate values: collaboration, diversity, and care for people.

This role requires proven experience in project management and coordination of multidisciplinary teams, as well as skills in asset management, operations, and technical services.

Experience in end user support (e.g. departments as Service Desk) is also a high value.

Should be able to work with several teams:

• The Network and Communications, Middleware, Security, Infrastructure, Service Desk teams and their corresponding engineers, leads and project managers
• The Atradius Global Facilities teams and their local suppliers and teams contracted by Atradius.
  • Group Facilities is a main stakeholder for ITOM.

Main duties and responsibilities

• Planning & Organization: Plan and organize meetings and activities required for the execution of office opening, refurbishment, or relocation projects (MACS: Moves, Adds, Changes).
• Budget Management: Support the management and control of the budget assigned to office projects, including resources, suppliers, and materials.
• Team & Task Supervision: Lead and coordinate internal and external teams involved in projects, ensuring compliance with plans and collaboration with Facilities and other key departments.
• Regulatory Compliance: Ensure all projects comply with applicable regulations and standards from an operations and facilities perspective.
• Additional Project Management: Manage ad-hoc projects related to business needs, decommissioning of equipment, HR requirements, etc.
• Process Evolution: Review and update office management processes to adapt to the changing needs of the organization.
• Inventory Management: Supervise the inventory of assets (hardware/software/furniture) and ensure proper documentation in corporate systems.
• Reporting: Prepare regular reports on the status of projects and activities for management and other stakeholders.
• Leadership in Committees: Represent the Office Management area in committees and project teams, advising on the feasibility and technical direction of initiatives.
• Innovation & Continuous Improvement: Identify opportunities for technological and process innovation to improve services and office experience.
• Change Management: Collaborate with Change Management and Communication areas to manage the impact of projects on people.

Skills & Qualifications

• Higher / University level IT education
• Organization capacity
• Experience based on PRINCE II or other PM methodology
• Problem resolution
• Time management
• Leadership
• Interpersonal skills
• Conflict resolution
• Adaptability
• Teamwork
• Strong ability to communicate well in English and Spanish, orally and in writing
• Experience in managing complex multi-cultural teams
• Willingness to travel and engage with the IT Unit in UK/Spain/Amsterdam/Cologne and the rest of Atradius offices worldwide

Other

Travel, overnight stays and flexibility of working hours may be required in support of the duties of the role.

The key responsibilities are not exhaustive and highlight a number of major tasks relevant to the post. The post holder may be required to undertake additional duties compatible with the nature and grading of the post, when required by management, which might reasonably be expected and which form part of the function of the post. This post and its associated role will be subject to review on a regular basis in line with changing demands or circumstances.

What do we offer?

• A dynamic, international and challenging work environment
• Training and support to reach your full potential including the opportunity for continuous professional development
• Attractive terms and conditions, including competitive salary, pension package and a range of flexible benefits and rewards
• Challenging tasks with individual development and training opportunities

Do you have any questions about our offer?
Estrella RAMIREZ, Human Resources, is available by e-mail at estrella.ramirez@atradius.com.