Senior Program & Operations Manager QIA

Join us in shaping the future of quantum technology.

QIA’s mission is to build a global Quantum Internet by developing a full-stack prototype quantum internet network that validates all key subsystems. As a pioneering community dedicated to advancing a groundbreaking technology, QIA’s ambition extends beyond scientific leadership. The aim is to build an innovative European Quantum Internet ecosystem, capable of scaling all sub-systems to achieve world-leading European technology. In this regard, QIA has launched the world’s first global quantum internet technology forum (QIATF) and is expanding its ecosystem further.

As Senior Program & Operations Manager, you will support the QIA Director in translating strategic priorities into effective programs, operations, and governance. Acting as Chief of Staff, you will lead day-to-day coordination. This complex role combines strategic advisory responsibilities, team leadership, organizational transition management, stakeholder engagement, and oversight of major EU-funded grants. Acting as a central coordination point, the role ensures alignment between QIA, QuTech, consortium partners, and external stakeholders. You will be hierarchically positioned under the QuTech director, and functionally report to the QIA Director.

Key Responsibilities

• Advise and support the QIA Director through strategic analysis, executive summaries, reports, and presentations, and translate QIA strategy into actionable operational plans and priorities.
• Prepare and coordinate monthly Steering Team meetings, including agendas, materials, minutes, and action tracking.
• Ensure effective embedding within QuTech to fulfil TU Delft/QuTech commitments.
• Coordinate with QuTech central services: HR, Finance, Project Office, legal and Senior Management, to ensure QIA's smooth operations.
• Lead and coordinate the QIA Coordination Team, fostering collaboration across grants, projects, operations, outreach, and administration.
• Set operational goals, monitor progress, and support performance management and professional development.
• Support recruitment and onboarding activities in collaboration with HR.
• Coordinate partnerships and align outreach with key national and European quantum initiatives.
• Gather feedback from QIA members and partners, maintain regular communication with internal and external stakeholders, and ensure proper record-keeping.
• Oversee major EU-funded grant deliverables, amendments, and reporting.
• Lead Grant Agreement preparation and negotiation for new funding phases.
• Coordinate consortium agreements, budgets, and spending in relation to progress across work packages.
• Liaise with the European Commission and internal finance teams.

In this role, you will work closely with colleagues within QIA.

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

QuTech

At QuTech, we work on radically new technologies with world-changing potential. Our mission: to develop scalable prototypes of a quantum computer and a quantum internet by integrating world-class research and groundbreaking innovation. Through excellence, relevance, and leadership, we cultivate a vibrant quantum technology ecosystem. Together, we are creating the quantum future, because we believe that quantum technologies can be a game changer in many societal and economic sectors, including health, agriculture and safety.

Conditions of Employment

• Duration of contract is 1 year temporarily with a possibility for extension.
• A salary based on Scale 12 of the CAO for Dutch Universities with a salary between €5705 - €7297 gross per month based on a fulltime contract (38 hours), plus 8% holiday allowance and an end-of-year bonus of 8.3%.
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount with health insurers on supplemental packages.
• Flexible working week.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget.
• Plenty of opportunities for education, training and courses.
• Partially paid parental leave.
• Attention for working healthy and energetically with the vitality program.

For more information about this position, you can contact Rebecca Mayrhofer, Division Coordinator Quantum Internet at QuTech at R.Mayrhofer@tudelft.nl.