Assistant Operations Manager

Assistant Operations Manager (Part-Time, 30 hrs/week)

Location: Remote (based in Europe)

Company: Mind Your Waste B.V.

Type: Part-time (30 hours/week)

Start Date: As soon as possible

Salary: Competitive – based on experience

Growth Potential: Possibility to scale to full-time based on performance and company needs

About Mind Your Waste

Mind Your Waste is a fast-growing company helping retailers all over Europe manage their waste, site decommissions, and environmental compliance from A to Z. We work with major retail brands to deliver sustainable, cost-effective, and regulation-proof solutions — from waste logistics and dismantling to EPR registration, documentation, and CSRD reporting.

With deep knowledge of local rules, permits, and waste flows, we bring clarity and execution where others get stuck in complexity. Our work combines operational excellence with personal attention — and a feel for account management, administration, and on-the-ground results.

We’re practical, fast, and human — and we’re looking for someone who’s ready to grow with us in a Europe-wide context where sustainability meets real operations.

About the Role

As Assistant Operations Manager, you’ll support our day-to-day operations across multiple countries — especially in Germany, the UK, and Southern Europe. Your work will cover a range of projects, from retail site decommissioning and waste logistics coordination to vendor follow-up, permit tracking, and administrative support. You’ll collaborate and report to our Head of Operations to ensure projects are delivered smoothly, on time, and on budget.

ResponsibilitiesProject & Operational Support

• Coordinate store closures, waste pickups, and logistics across Germany and the UK
• Liaise with local vendors for dismantling, cleaning, and container delivery
• Support permit processes and ensure compliance per country/region
• Maintain timelines, checklists, and track project advancement through Monday.com and shared folder

Communication & Coordination

• Proactively communicate and align with landlords, vendors, and store teams for on-time project closure
• Prepare brief project summaries and cost updates for the internal team
• Coordinate with Head of Operations to track active projects

Administration & System Management

• Maintain accurate project records using platforms such as Monday.com and shared cloud folders
• Input and structure key data points, including project scope, costs, vendor contacts, and deadlines
• Upload and manage required documentation — such as waste transfer notes, weight tickets, permits, and vendor invoices
• Track completion of tasks and country-specific compliance requirements
• Generate weekly operational dashboards and reports for internal use and client transparency
• Help improve internal workflows and documentation consistency across projects
• Use client-facing portals such as FEXA to submit and update service jobs, upload documentation, and track work orders for retail site decommissioning and waste services
• Ensure clear communication and documentation flow between Mind Your Waste and retailer systems

What We’re Looking For

• 1–3 years of experience in logistics, operations, or project coordination
• Fluent in German (spoken + written) — mandatory
• Strong communication in English (spoken + written); any other language skills is a plus
• Highly organized, detail-oriented, and solution-driven
• Strong sense of ownership and with a “get things done” mentality
• Comfortable working across multiple projects and countries
• Experience with project tools like Monday.com or similar digital platforms (training can be provided). Interest in automation or AI-driven tools is a plus.

What We Offer

• Be part of a mission-driven company helping Europe’s leading retailers with their waste management
• Direct exposure to major brands and cross-border projects
• Room for growth — this role can grow into full-time or team lead
• Opportunity to shape operational systems and processes in a fast-scaling environment

How to Apply

Interested send your CV and a short motivation to:

myw@mindyourwaste.com

We review applications on a rolling basis — don’t wait too long to reach out!