Registrar Technical Officer

Registrar Technical Officer at ESA

Registrar Technical Officer in the Physical, ICT and Personnel Security Unit within the Navigation Security Office, Directorate of Navigation (D/NAV).

Reporting to the Head of the Physical, ICT and Personnel Security Unit, the Registrar Technical Officer will be responsible for all the Navigation Registries ensuring that they are managed in accordance with the ESA Security Directives and applicable rules. You will be responsible for all GNSS security sub-registries of classified information related to D/NAV activities across ESA (ESTEC, CST, CSG and other GNSS sites, as required). You will manage the related contract for documentation management in the Directorate of Navigation covering classified and unclassified documentation activities. You will also provide support to the Navigation Security Office in implementing the security processes associated with the security management in the Directorate of Navigation.

Duties

Your tasks and responsibilities as Registrar Technical Officer will include:

• defining the document management process and managing its implementation for the GNSS – non classified and security sub-registries of classified information related to D/NAV activities across ESA (ESTEC, CST, CSG and other sites as required), liaising with the D/NAV configuration managers for the purposes of documentation control and configuration management;
• managing the Service Level Contract for D/NAV documentation management, ensuring it provides incoming and outgoing deliveries in line with the Service Level Agreement (SLA) and performing quality checks;
• ensuring compliance of the documentation received, both classified and unclassified, with the established requirements by the projects and the ESA admin instructions;
• ensuring that all relevant documents are made available to the users in a timely manner through their upload in the proper repositories;
• coordinating with the Documentalist and Configuration Managers interactions with firms regarding discrepancies found in documents;
• maintaining up to date the different dashboards with the status of the documentation deliveries as well as proposing and implementing actions to ensure timely, high-quality documentation management;
• overseeing the transfer of classified information to external entities in accordance with ESA security rules;
• performing audit and verification of the documents in the different repositories;
• identifying and formulating recommendations to improve the classified/unclassified documentation processes as well as ensuring implementation of such evolutions.

In supporting the implementation of security processes in the Directorate, your tasks and responsibilities will be:

• Deputising for the Security Officer role when required; this includes but is not limited to:
  • process requests for Personnel Security Clearance for Navigation personnel;
  • preparing requests for visits to other classified facilities for Navigation-cleared personnel;
  • managing the organisation of classified meetings in the Navigation classified area;
  • managing security incidents, including reporting to the ESA Security Office and their investigation and containment;
  • preparing Transportation Plans.

• Maintaining the documentation management sections of the Security Operating Procedures for the required facilities within the Directorate of Navigation;
• Maintaining updated the access list to the Navigation building and to the different data repositories;
• Supporting the implementation of the strategic trade controls regulations in the Directorate of Navigation.

Technical competencies

• Experience with the management of documentation
• Experience with the management of security processes
• Experience in the management and monitoring of industrial activities
• Management of classified material in high security operational environments

Behavioural competencies

• Result Orientation
• Operational Efficiency
• Fostering Cooperation
• Relationship Management
• Continuous Improvement
• Forward Thinking

Education

A master’s in documentation management, security information protection or a related field is required for this post.

Additional requirements

You should have substantial experience working in classified environments and/or in classified projects together with a very good background in documentation management. You should have good judgment, integrity and good communications skills, be able to manage challenging situations proactively and constructively and be customer focused. Experience in a space programme and/or at ESA could be an asset.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at contact.human.resources@esa.int.

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

Applicants must be eligible to access information, technology, and hardware which is subject to European or US export control and sanctions regulations & eligible to acquire the security clearance by their national security administrations.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Latvia, Lithuania and Slovakia.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

*Member States, Associate Members or Cooperating States.